Proactive Executive Assistant for Construction Advisory

Outshore Services; Manila; Remote; PHP 400,000 - 640,000; Part time

Job summary

Outshore Services in Manila is seeking an experienced Executive Assistant to support a busy executive in project management and construction advisory. You will own the calendar and inbox, manage an email backlog, and prepare a daily briefing to anticipate needs.

The role starts at around 20 hours per week and can evolve into full-time as operations scale. Key duties include safeguarding the executive's time, triaging messages, and delivering concise, forward-looking briefings.

Qualifications

• 5+ years' experience as an Executive Assistant supporting an executive directly.

Responsibilities

• Own the executive's calendar and scheduling to prevent clashes.
• Manage the inbox and clear backlogs, draft replies, and flag urgent items.
• Prepare a daily briefing with forward-looking priorities and actions.
• Provide standard EA support: scheduling, light research, file organisation, basic invoices.
• Ensure things stay on track with timely reminders and proactive planning.

Skills

Inbox management

Calendar management

Proactive

Written English

Financial literacy

Microsoft 365 / Outlook

NZ business hours overlap

Tools

Microsoft 365

Outlook

Job description

Outshore Services in Manila is seeking an experienced Executive Assistant to support a busy executive in project management and construction advisory. You will own the calendar and inbox, manage an email backlog, and prepare a daily briefing to anticipate needs.

The role starts at around 20 hours per week and can evolve into full-time as operations scale. Key duties include safeguarding the executive's time, triaging messages, and delivering concise, forward-looking briefings.