Construction Executive Assistant (Nightshift, Remote)

Outsourcey; Filippine; In loco; PHP 558.000 - 893.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive salary

Career growth opportunities

Descrizione del lavoro

Outsourcey in the Philippines is seeking a skilled Executive Assistant/Project Coordinator to support a general contractor and related trades. You will manage calendars, coordinate meetings, track deadlines, and maintain professional client and subcontractor communications.

You will handle documentation, proposals, invoices, and CRM/project management tools, improve workflows with AI, and help the owner focus on business growth.

Competenze

• Excellent time management and multitasking abilities in a fast-paced environment.
• Strong written and verbal communication with clients, subcontractors, vendors, inspectors, and team members.
• Highly organized, proactive, and capable of independent work while maintaining confidentiality.

Mansioni

• Manage the general contractor's calendar, schedule appointments, coordinate meetings, and handle email for efficiency.
• Track construction projects, maintain documentation, monitor deadlines, and follow up with subcontractors and clients.
• Serve as a professional point of contact for homeowners, commercial clients, suppliers, subcontractors, and inspectors.

Conoscenze

Organizational skills

Communication & professionalism

Attention to detail

AI tools proficiency

Strumenti

Excel

Google Workspace

Buildertrend

JobTread

Procore

QuickBooks

CRM systems

Descrizione del lavoro

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Profile Requirements:

• Construction Industry Experience: 2 years for Junior, 2-5 for Intermediate, 5+ years for Senior - of experience as an Executive Assistant, Project Coordinator, Office Manager, or Administrative Assistant supporting a general contractor, construction company, or related trade services business.
• Strong Organizational Skills: Excellent time management, multitasking, and prioritization abilities with the capacity to manage multiple projects and shifting deadlines in a fast-paced environment.
• Technical Proficiency: Experience using Microsoft Office Suite, Google Workspace, Excel, project management software (Buildertrend, JobTread, Procore, or similar), QuickBooks, and CRM systems.
• Communication & Professionalism: Outstanding written and verbal communication skills with the ability to interact professionally with clients, subcontractors, vendors, inspectors, and internal team members.
• Attention to Detail & Problem Solving: Highly organized, proactive, resourceful, and capable of working independently while maintaining confidentiality and ensuring accuracy across administrative and project-related tasks.
• Comfortable using AI tools to improve efficiency, support administrative workflows, assist with documentation, and streamline day-to-day tasks.

Core responsibilities:

• Executive & Administrative Support: Manage the general contractor's calendar, schedule appointments, coordinate meetings, prioritize daily tasks, and handle email correspondence to keep operations organized and efficient.
• Project Coordination: Assist with tracking construction projects, maintaining project documentation, monitoring deadlines, coordinating with subcontractors, vendors, and clients, and ensuring timely follow-ups.
• Client & Vendor Communication: Serve as a professional point of contact for homeowners, commercial clients, suppliers, subcontractors, and inspectors by answering inquiries, scheduling site visits, and providing project updates.
• Estimate & Contract Administration: Prepare proposals, estimates, contracts, change orders, invoices, and other project-related documents while maintaining organized digital and physical filing systems.
• Scheduling & Operations Management: Coordinate project schedules, permits, inspections, material deliveries, equipment rentals, and subcontractor availability to support smooth project execution.
• Bookkeeping & Office Support: Assist with invoice processing, expense tracking, purchase orders, payroll coordination, accounts receivable follow-ups, and maintaining accurate business records.
• Process Improvement: Develop and improve administrative workflows, implement organizational systems, maintain CRM and project management platforms, and identify opportunities to increase operational efficiency.
• General Business Support: Handle special projects, conduct research, order office and job site supplies, maintain company records, and provide proactive support to help the owner focus on business growth.

Benefits:

Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.