Compliance and Operations Admin

Nicoll Curtin; Philippines; In loco; PHP 223.000 - 402.000; Tempo pieno

Descrizione del lavoro

Nicoll Curtin in the Philippines is seeking an experienced Office Operations and HR Administrator to support daily operations, onboarding, payroll processes, and vendor relationships.

You will manage invoices, records, and compliance tasks, collaborate with IT and service providers, and help improve processes in a fast-paced environment.

Competenze

• Bachelor's degree in HR, Business Admin, Management, Finance, or related discipline.
• Experience in HR administration, compliance, payroll, or office operations is an advantage.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Strong attention to detail and ability to handle confidential information.
• Good communication and coordination skills with employees, vendors, and service providers.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams; HRIS/ATS experience is a plus.

Mansioni

• Manage daily office operations and provide administrative support.
• Coordinate office bills, invoices, equipment, and supplies.
• Work with IT and external vendors to support office needs.
• Maintain relationships with service providers, including payroll auditors and travel agencies.
• Monitor office supplies and organise events and activities.
• Handle onboarding for employees and contractors, including documents, system access, and insurance.
• Manage resignations and terminations, leave balances, and final pay.
• Maintain employee records and documentation.
• Assist with payroll, timesheets, and expense claims.
• Handle contractor inquiries on insurance, leave, salary, and expenses.

Formazione

Bachelor's degree

Descrizione del lavoro

Key Responsibilities:

Office Operations / Administration

• Manage daily office operations and provide administrative support.
• Coordinate office bills, invoices, equipment, and supplies.
• Work with IT and external vendors to support office needs.
• Maintain good relationships with service providers, including payroll companies, auditors, and travel agencies.
• Monitor office supplies and arrange restocking when needed.
• Organise office events, celebrations, and team activities.

HR Compliance

• Handle onboarding for employees and contractors, including documents, equipment, system access, and insurance.
• Manage employee resignations and terminations, including leave balances, tax clearance, and final pay.
• Maintain employee records and documentation.
• Assist with payroll, timesheets, and expense claims.
• Handle contractor enquiries on insurance, leave, employment passes, salary, and expenses.
• Perform other duties as assigned.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, Management, Finance, or a related discipline.
• Experience in HR administration, compliance, payroll, or office operations is an advantage.
• Strong organisational skills and ability to manage multiple tasks and deadlines.
• Strong attention to detail and ability to handle confidential information.
• Good communication and coordination skills when working with employees, vendors, and service providers.
• Able to identify issues and raise them to the appropriate team.
• Proficient in Microsoft Office, particularly Excel, Word, Outlook, and Teams. Experience using HRIS, ATS, DocuSign, payroll portals, or client timekeeping systems would be advantageous.
• Quick to learn new systems and manage tasks independently.
• Professional, proactive, dependable, and service-oriented.
• Able to work in a fast-paced environment and suggest ways to improve work processes.