Billing Assistant

Boss Cargo Express Freight Services Inc.; Las Piñas; On-site; PHP 279,000 - 391,000; Full time

Job summary

Boss Cargo Express Freight Services Inc. is seeking a detail-oriented Billing Assistant to join our team.

You will review billing rates, prepare invoices, and ensure all POD, DR, HWB documents are complete and aligned with contracts. You will coordinate with Operations, Sales, Customer Service, and Finance to resolve discrepancies, transmit invoices on schedule, and maintain accurate billing records in our systems.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 2–3 years of experience in Billing, Accounts Receivable, Invoicing, or similar.
• Experience in logistics, freight forwarding preferred.
• Familiarity with freight billing documentation (POD, HWB, DR).
• Proficient in Excel and MS Office; familiarity with CERRO, SAP, QuickBooks.

Responsibilities

• Review and validate billing rates, charges, and shipment information for accuracy and compliance.
• Prepare and process customer invoices based on shipments, services, and documents.
• Ensure completeness of billing attachments (POD, DR, HWB, etc.).
• Monitor timely submission of PODs and supporting documents with Operations and departments.
• Validate billing transactions against records, contracts, and documents.
• Assist in reconciling billing records and addressing discrepancies.
• Coordinate with Operations, Sales, Customer Service, Finance to resolve billing issues.
• Transmit invoices to customers within billing schedules and cut-offs.
• Maintain accurate records in designated systems and monitor timelines.
• Communicate billing inquiries and discrepancies to customers as needed.
• Follow up on pending billing requirements to minimize delays.
• Prepare billing and reconciliation reports; identify process improvements.

Skills

Detail-oriented

Organized

Analytical

Proactive

Communication

Time management

Coordination

Multitasking

Education

Bachelor’s degree in Accounting, Finance, Business Administration

Tools

CERRO

SAP

QuickBooks

Excel

Job description

Ready to Grow?

At Boss Cargo Express, we believe that people are more than employees. They are individuals with the potential to grow, contribute, lead, and become the next version of themselves.

As part of our “Inspire The Next You” recruitment campaign, we are looking for a Billing Assistant who is ready to take on new challenges, strengthen their expertise, and play an important role in ensuring accurate, timely, and efficient billing operations.

If you are detail-oriented, organized, analytical, and proactive, with a strong background in billing and a passion for getting things done accurately and on time, this opportunity is for you.

Billing & Invoicing

• Review and validate billing rates, charges, and shipment information to ensure accuracy and compliance with approved rates and agreements.

• Prepare and process accurate customer invoices based on completed shipments, services rendered, and supporting documents.

• Ensure the completeness of billing attachments, including Proof of Delivery (POD), Delivery Receipts (DR), House Waybills (HWB), and other customer-specific requirements.

• Monitor and coordinate the timely submission of PODs and other supporting documents with Operations and concerned departments.

• Validate billing transactions against shipment records, approved rates, contracts, and other relevant documents.

• Assist in reconciling billing records and identifying discrepancies, duplicate billings, missing charges, and other billing issues.

• Coordinate with Operations, Sales, Customer Service, Finance, and other departments to resolve billing discrepancies and incomplete documentation.

• Ensure invoices and supporting documents are properly transmitted to customers within agreed billing schedules and cut-off periods.

• Maintain accurate records of billing transactions and invoice transmittals using the company's designated systems.

• Monitor billing schedules and ensure that completed and billable transactions are processed within the required timeline.

• Communicate with customers regarding billing inquiries, invoice discrepancies, missing documents, and other account-related concerns.

• Follow up on pending billing requirements and assist in resolving customer concerns to minimize billing delays.

• Prepare billing reports, reconciliation reports, and other monitoring reports as required.

• Identify opportunities to improve billing processes, reduce errors, and improve billing turnaround time.

What We’re Looking For

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field is preferred.

• At least 2–3 years of experience in Billing, Accounts Receivable, Invoicing, or a similar role.

• Preferably with experience in the logistics, freight forwarding, transportation, or distribution industry.

• Familiarity with freight billing, shipment documentation, POD, HWB, delivery receipts, and transportation charges is an advantage.

• Basic knowledge of accounting principles and billing processes.

• Proficient in Microsoft Office, particularly Excel, for data entry, reconciliation, and report preparation.

• Familiarity with billing or accounting systems such as CERRO, SAP, QuickBooks, or similar systems is a plus.

• Strong attention to detail and accuracy when handling billing information and supporting documents.

• Excellent organizational and time-management skills.

• Strong communication and coordination skills.

• Ability to work effectively with multiple departments and customers.

• Proactive, dependable, and capable of managing multiple priorities and strict deadlines.

• Strong problem-solving skills with the ability to identify and resolve billing discrepancies.

• Willing to work in a fast-paced logistics environment.

Why Join Us?

Because this is more than just a job.

This is an opportunity to strengthen your billing expertise, work closely with different teams, gain deeper exposure to logistics operations, and contribute directly to the efficiency of our revenue and billing processes.

At Boss Cargo Express, you will be part of an environment where your attention to detail, accountability, and commitment to accuracy can make a real impact—not only on our customers but also on the overall success of the business.

We believe that growth is not limited to promotions or titles.

Growth is about learning something new, taking on bigger challenges, discovering your potential, and becoming better than who you were yesterday.

Your next opportunity could be here.

Inspire The Next You.

Grow with Boss Cargo Express.