Billing Specialist

Interfreight Group; Parañaque; On-site; PHP 334,800 - 502,200; Full time

Benefits offered by this job

Additional leave

Company Christmas gift

Promotion to permanent employee

Staff meals provided

Job summary

A logistics firm is seeking a Billing Specialist to oversee administrative tasks and financial documentation. This full-time role involves preparing billing documents, verifying invoice details, and ensuring accurate filing. Candidates should possess a bachelor's degree in a related field and 1-2 years of experience in billing or accounting. Offering competitive salary, benefits, and opportunities for growth, this position is integral to maintaining organized office operations in a dynamic environment.

Qualifications

• Minimum 1-2 years of experience in administrative, billing, or accounting support roles.
• Experience with invoices and financial records is an advantage.
• Ability to handle confidential financial information responsibly.

Responsibilities

• Prepare and process Service Invoice Summary (SIS) accurately and timely.
• Verify billing details and client information.
• Coordinate with departments for completeness of data required for SIS.

Skills

Attention to detail

Organizational skills

Communication skills

Coordination skills

Education

Bachelor’s degree in Business Administration, Accounting, Finance, or related field

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Job Description

The Billing Specialist is responsible for supporting daily administrative, billing, and financial documentation processes. The role ensures accurate preparation of documents, proper monitoring of billing and collections, and organized filing of financial records to maintain efficient office operations.

• Prepare billing documents for accounts in accordance with company procedures.
• Ensure accuracy of charges, invoice details, and supporting documentation.
• Coordinate with finance or accounting teams for billing verification when necessary.
• Prepare and process Service Invoice Summary (SIS) accurately and in a timely manner.
• Verify billing details, supporting documents, and client information before submission.
• Coordinate with relevant departments to ensure completeness of data required for SIS preparation.
• Perform photocopying, scanning, and printing of billing documents and related records.
• Ensure all billing copies are clear, properly labeled, and organized for distribution.
• Track and monitor the receipt of billing copies per companies.
• Maintain records of transmitted and received billing documents.
• Follow up on pending acknowledgements or confirmations.
• Monitor and record transport liquidation documents, including Delivery Receipt Forms (DRF) and Equipment Interchange Receipts (EIR).
• Ensure proper submission and completion of required transport documentation.
• Coordinate with operations or logistics teams regarding missing or incomplete records.
• Assist in bank deposits, payment collections, and recording of transactions.
• Ensure proper documentation of collected payments.
• Coordinate with the accounting department for reconciliation when required.
• Maintain systematic filing of cancelled invoices and related documentation.
• Ensure proper documentation and authorization for invoice cancellation.
• Keep records organized for auditing and reference purposes.

Key Responsibilities

Billing specialists are responsible for handling all billing and payment-related tasks within a company, often in the finance or accounting department. Core duties include:

• Prepare and process Service Invoice Summary (SIS) accurately and in a timely manner.
• Verify billing details, supporting documents, and client information before submission.
• Coordinate with relevant departments to ensure completeness of data required for SIS preparation.
• Prepare billing documents for accounts in accordance with company procedures.
• Ensure accuracy of charges, invoice details, and supporting documentation.
• Coordinate with finance or accounting teams for billing verification when necessary.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field is preferred.
• At least 1–2 years of experience in administrative, billing, or accounting support roles.
• Experience handling invoices, billing documentation, or financial records is an advantage.
• Strong attention to detail and accuracy.
• Good organizational and documentation management skills.
• Basic knowledge of billing procedures and financial documentation.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to handle confidential financial information responsibly.
• Good communication and coordination skills.

Why Join Us?

• Competitive salary and benefits package
• Opportunities for growth and career advancement
• Work in a dynamic and fast-paced environment with direct exposure to senior management
• Job Type: Full-time

Benefits

• Additional leave
• Company Christmas gift
• Promotion to permanent employee
• Staff meals provided

Employment Type

Full-time, Permanent