billing assistant

Philippine Airlines; Pasay; On-site; PHP 268,000 - 357,000; Full time

Job summary

Philippine Airlines is seeking a Billing Assistant to support accurate and timely billing for cargo operations. You will review invoices, validate charges, and maintain billing records while coordinating with internal and external stakeholders to resolve discrepancies.

The role also assists in budget monitoring, CAPEX activities, and regulatory permits, with duties spanning government requirements and interdepartmental coordination.

Qualifications

• Open to fresh graduates with a Bachelor's Degree in any field.
• Applicants with relevant work experience in billing, accounting, finance, administration, or related fields are welcome to apply.
• Excellent communication and decision-making skill.

Responsibilities

• Review and validate billing statements and invoices from local and international cargo service providers, suppliers, and government agencies.
• Check billing charges against purchase orders, delivery documents, flight handling details, and other supporting documents.
• Encode and process validated billing transactions in the designated accounting system.
• Coordinate with relevant teams and service providers to clarify and resolve billing discrepancies.
• Assist in processing credit memos, billing adjustments, and other related concerns.
• Maintain complete and organized billing records and supporting documents for audit purposes.
• Assist in renewal and maintenance of government permits and regulatory documents for operations.
• Prepare, consolidate, and monitor the Cargo Division's annual operating budget and CAPEX program.
• Coordinate with departments to ensure timely completion of tasks.

Skills

Billing

Accounting

Finance

Administration

Communication

Decision-making

Education

Bachelor's degree

Job description

Job Description

About the Company

Why Join Us? Asia's First and Longest-Serving Airline. Get a chance to enjoy travel perks for you and your family. A collaborative work culture and environment.

About the Role

The Billing Assistant supports the accurate and timely processing of billing transactions related to cargo operations. This role is responsible for reviewing invoices, validating charges and supporting documents, maintaining accurate billing records, and coordinating with internal and external stakeholders to resolve billing concerns. The position also provides support in budget monitoring, CAPEX activities, government permits, and other administrative requirements of the Cargo Division.

Job Responsibilities

Billing & Invoice Processing

• Review and validate billing statements and invoices from local and international cargo service providers, suppliers, and government agencies.
• Check billing charges against purchase orders, delivery documents, flight handling details, and other supporting documents.
• Encode and process validated billing transactions in the designated accounting system.
• Coordinate with relevant teams and service providers to clarify and resolve billing discrepancies.
• Assist in processing credit memos, billing adjustments, and other related concerns.
• Maintain complete and organized billing records and supporting documents for easy reference, reconciliation, and audit purposes.

Government & Regulatory Support

• Assist in the renewal and maintenance of the Authority to Operate for Customs Bonded Warehouses No. 55 and 55A.
• Coordinate with internal and external stakeholders regarding government permits, regulatory requirements, and other operational documents.
• Ensure that required documents are properly maintained and submitted within prescribed timelines.

Budget & CAPEX Support

• Assist in the preparation, consolidation, and monitoring of the Cargo Division's annual operating budget and CAPEX program.
• Monitor budget utilization against approved allocations and assist in preparing variance reports and management updates.
• Support the monitoring of approved CAPEX projects by reviewing supporting documents and ensuring compliance with established financial controls and company policies.

Other Responsibilities

• Maintain accurate and confidential records related to billing, budget, and operational activities.
• Coordinate with different departments and stakeholders to ensure timely completion of assigned tasks.
• Perform other related duties and responsibilities as may be assigned.

Qualifications

• Open to fresh graduates with a Bachelor's Degree in any field of study.
• Applicants with relevant work experience in billing, accounting, finance, administration, or related fields are also welcome to apply.
• Excellent communication and decision-making skill.