Billing Senior Associate / Team Lead

Inteluck Corporation; Philippines; On-site; PHP 350,000 - 520,000; Full time

Job summary

Inteluck Corporation in the Philippines is seeking a Billing Specialist to ensure accurate and timely preparation, validation, and processing of billing transactions for global freight forwarding and logistics services.

You will review documents, validate charges, and ensure alignment with customer contracts, rate agreements, and service terms, while coordinating with Ops, Customer Service, Sales, and Finance across international offices.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Logistics, or related field.
• At least 3 years of relevant experience in billing, accounts receivable, freight forwarding, logistics, or related industry.
• Experience in global freight forwarding, shipping, or logistics billing is highly preferred.
• Strong understanding of freight charges, accessorial charges, and logistics documentation.
• Good analytical and problem-solving skills.
• Ability to manage multiple shipments, customers, and billing transactions simultaneously.
• Proficient in Microsoft Excel and ERP/accounting systems.
• Experience working with international/global stakeholders is an advantage.

Responsibilities

• Prepare and process customer invoices for import, export, air, ocean, brokerage, trucking, warehousing, and other logistics-related services.
• Review shipment and operational documents to ensure all billable charges are accurately captured.
• Validate freight rates, accessorial charges, duties, taxes, storage, demurrage, detention, trucking, and other applicable charges.
• Ensure billing is aligned with approved customer contracts, rate agreements, quotations, and service terms.
• Coordinate with Operations, Customer Service, Sales, Finance, and overseas offices to resolve billing discrepancies.
• Review vendor and carrier charges and ensure proper allocation to the corresponding shipment or customer account.
• Monitor unbilled shipments and ensure timely invoicing.
• Investigate and resolve billing disputes and customer invoice queries.
• Process credit notes, debit notes, billing adjustments, and other billing-related transactions with appropriate approvals.
• Maintain and monitor accurate billing records, supporting documentations, aging, and outstanding issues
• Perform billing reconciliation and assist in month-end closing activities.
• Identify billing errors, revenue leakage, and process gaps and recommend corrective actions.
• Ensure compliance with company billing policies, customer requirements, and applicable accounting/tax requirements.
• Support process improvements to improve billing accuracy, turnaround time, and revenue capture.

Skills

Excel proficiency

ERP systems

Billing / AR

Analytical thinking

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting/Finance/Business Administration/Logistics

Tools

Microsoft Excel

ERP/accounting software

Job description

Job Summary
Responsible for the accurate and timely preparation, validation, and processing of billing transactions for global freight forwarding and logistics services. The role ensures that all billable charges are properly captured, supported, invoiced, and recorded in accordance with customer agreements, carrier charges, and company policies.
Key Responsibilities

• Prepare and process customer invoices for import, export, air, ocean, brokerage, trucking, warehousing, and other logistics-related services.

• Review shipment and operational documents to ensure all billable charges are accurately captured.

• Validate freight rates, accessorial charges, duties, taxes, storage, demurrage, detention, trucking, and other applicable charges.

• Ensure billing is aligned with approved customer contracts, rate agreements, quotations, and service terms.

• Coordinate with Operations, Customer Service, Sales, Finance, and overseas offices to resolve billing discrepancies.

• Review vendor and carrier charges and ensure proper allocation to the corresponding shipment or customer account.

• Monitor unbilled shipments and ensure timely invoicing.

• Investigate and resolve billing disputes and customer invoice queries.

• Process credit notes, debit notes, billing adjustments, and other billing-related transactions with appropriate approvals.

• Maintain and monitor accurate billing records, supporting documentations, aging, and outstanding issues

• Perform billing reconciliation and assist in month-end closing activities.

• Identify billing errors, revenue leakage, and process gaps and recommend corrective actions.

• Ensure compliance with company billing policies, customer requirements, and applicable accounting/tax requirements.

• Support process improvements to improve billing accuracy, turnaround time, and revenue capture.
  

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, Logistics, or a related field.

• At least 3 years of relevant experience in billing, accounts receivable, freight forwarding, logistics, or a related industry.

• Experience in global freight forwarding, shipping, or logistics billing is highly preferred.

• Strong understanding of freight charges, accessorial charges, and logistics documentation.

• Strong attention to detail and numerical accuracy.

• Good analytical and problem-solving skills.

• Ability to manage multiple shipments, customers, and billing transactions simultaneously.

• Good communication and coordination skills.

• Proficient in Microsoft Excel and ERP/accounting systems.

• Experience working with international/global stakeholders is an advantage.