Billing and Quotation Specialist

NextLogic Distribution Inc.; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

NextLogic Distribution Inc. is seeking a Billing and Quotation Specialist in the Philippines to prepare quotations, invoicing, and related documents while coordinating with Sales, Procurement, Accounting, and Operations.

The role emphasizes accuracy, timely processing, and effective communication across departments; requires a Bachelor's in Accounting/Finance and at least 1 year in billing or admin roles; proficiency in Microsoft Office is preferred.

Qualifications

• Strong attention to detail and accuracy in handling figures and documents.
• Good organizational, coordination, and time-management skills.
• Good written and verbal communication skills.
• Ability to work independently and coordinate with different departments.
• Experience in billing, quotation, invoicing, or related role is preferred.

Responsibilities

• Prepare and process accurate quotations, billing statements, invoices, and related documents.
• Receive and review customer requests, purchase orders, and billing requirements.
• Prepare quotations based on approved pricing, product specifications, and customer requirements.
• Coordinate with Sales, Procurement, Accounting, and Operations regarding pricing, orders, deliveries, and billing concerns.
• Monitor and follow up on quotation status, purchase orders, deliveries, and billing documents.
• Verify billing details, quantities, prices, discounts, and supporting documents before submission.
• Process and maintain records of invoices, quotations, purchase orders, and other related documents.
• Coordinate with customers regarding quotation revisions, billing concerns, and required documents.
• Assist in monitoring accounts receivable and outstanding billings when necessary.
• Maintain an organized filing system and ensure accuracy and confidentiality of records.

Skills

Attention to detail

Time management

Communication skills

Independent coordination

Education

Bachelor's degree in Accounting, Finance, Business Administration, Management, or a related field

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

The Billing and Quotation Specialist is responsible for preparing and processing accurate quotations, billing statements, invoices, and related documents. The role involves reviewing customer requests and purchase orders, coordinating with Sales, Procurement, Accounting, and Operations, monitoring billing and quotation status, and ensuring that all transactions are properly documented, accurate, and completed within required timelines.

Key responsibilities

• Prepare and process accurate quotations, billing statements, invoices, and related documents.

• Receive and review customer requests, purchase orders, and billing requirements.

• Prepare quotations based on approved pricing, product specifications, and customer requirements.

• Coordinate with Sales, Procurement, Accounting, and Operations regarding pricing, orders, deliveries, and billing concerns.

• Monitor and follow up on quotation status, purchase orders, deliveries, and billing documents.

• Verify billing details, quantities, prices, discounts, and supporting documents before submission.

• Process and maintain records of invoices, quotations, purchase orders, and other related documents.

• Coordinate with customers regarding quotation revisions, billing concerns, and required documents.

• Assist in monitoring accounts receivable and outstanding billings when necessary.

• Maintain an organized filing system and ensure accuracy and confidentiality of records.

About you

• Bachelor's degree in Accounting, Finance, Business Administration, Management, or a related field.

• At least 1 year of experience in billing, quotation, invoicing, sales administration, accounting, or a related role.

• Experience in preparing quotations, invoices, billing statements, and purchase orders is an advantage.

• Knowledge of basic accounting principles and billing procedures.

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong attention to detail and accuracy in handling figures and documents.

• Good organizational, coordination, and time-management skills.

• Good written and verbal communication skills.

• Ability to work independently and coordinate effectively with different departments.

• Responsible, organized, detail-oriented, and trustworthy.