Billing and Operations Specialist

Colossyan; Philippines; On-site; PHP 2,430,133 - 3,645,200; Full time

Benefits offered by this job

Fully Remote: Work from anywhere

Career Growth: Join companies in SaaS, MarTech, B2B

Peer Community: Connect with high-performing sales professionals

Ongoing Support: Guidance from Huzzle

Tailored Compensation: Salaries vary by client

Job summary

Colossyan is looking for a Billing & Operations Specialist in the Philippines to manage billing operations using QuickBooks and Skimmer, oversee accounts receivable, and improve standard operating procedures. Ideal candidates should have strong experience in field service industries and proficiency in financial data management. The role offers full remote work, career growth opportunities, and tailored compensation based on client preferences.

Qualifications

• Proven experience with QuickBooks, including reconciliations and month-end close.
• Experience in field service industries such as pool service, HVAC, or plumbing.
• Tech-savvy with ability to quickly learn new tools and systems.

Responsibilities

• Manage QuickBooks reconciliations and month-end closing processes.
• Create, send, and track quotes and invoices.
• Ensure data synchronization between service platforms and QuickBooks.
• Monitor accounts receivable and follow up on payments.
• Maintain accurate financial records and resolve discrepancies.
• Develop and optimize SOPs for operational workflows.

Skills

QuickBooks

Attention to detail

Financial data management

Communication skills

Organizational skills

Tools

Skimmer

Jobber

Housecall Pro

Job description

Role Type: Full-time

Engagement: Independent Contractor

Job Summary

We are looking for a Billing & Operations Specialist with strong experience in QuickBooks, invoicing workflows, and service-based businesses. This role is central to ensuring all services, repairs, and treatments are accurately quoted, billed, and recorded.

You will manage billing operations using QuickBooks and Skimmer, oversee accounts receivable, and help build scalable processes by creating and improving Standard Operating Procedures (SOPs). This is an ideal opportunity for someone who thrives in structured, detail-heavy environments and has experience in field service industries such as pool service, HVAC, plumbing, or similar sectors.

Key Responsibilities

• Manage QuickBooks reconciliations and month-end closing processes
• Create, send, and track quotes and invoices using Skimmer (or similar tools)
• Ensure accurate data synchronization between service platforms and QuickBooks
• Monitor accounts receivable, including follow-ups on overdue or declined payments
• Maintain clean and accurate financial records; investigate and resolve discrepancies
• Develop, document, and optimize SOPs for billing and operational workflows
• Support general administrative and operational tasks across the business
• Collaborate with field and operations teams to ensure accurate job costing and billing

Qualifications

• Proven experience with QuickBooks (reconciliation and month-end close required)
• Experience working in field service industries (pool service, HVAC, plumbing, etc.)
• Familiarity with service management platforms such as Skimmer, Jobber, or Housecall Pro
• Strong attention to detail and accuracy in financial data management
• Tech-savvy with the ability to quickly learn new tools and systems
• Experience creating and implementing SOPs and process improvements
• Strong organizational and communication skills
• Ability to work independently in a remote, fast-paced environment

Benefits

• Fully Remote: Work from anywhere with international teams
• Career Growth: Join companies in SaaS, MarTech, and B2B services
• Peer Community: Connect with high-performing sales professionals in our network
• Ongoing Support: Receive guidance from Huzzle before and after placement
• Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals