Billing & Operations Specialist

Colossyan; Philippines; On-site; PHP 446,400 - 669,600; Full time

Job summary

Colossyan is seeking a Billing & Operations Specialist to oversee QuickBooks reconciliations, manage invoicing workflows, and maintain accurate data for service-based business operations. Candidates should have proven experience with QuickBooks and ideally have experience in field service industries such as pool care or HVAC. The role requires strong attention to detail, organizational skills, and the ability to work independently in a remote setting. This is a full-time opportunity providing essential support across the organization.

Qualifications

• Proven experience with QuickBooks (reconciliation and month-end close required).
• Experience working in field service industries (pool service, HVAC, plumbing, etc.).
• Familiarity with service management platforms such as Skimmer, Jobber, or Housecall Pro.

Responsibilities

• Oversee QuickBooks reconciliations and month-end close.
• Generate, issue, and track quotes and invoices using Skimmer.
• Manage accounts receivable, including chasing overdue and failed payments.

Skills

QuickBooks proficiency

Attention to detail

Organizational skills

Communication skills

Ability to work independently

Tools

QuickBooks

Skimmer

Jobber

Housecall Pro

Job description

About Huzzle

At Huzzle, we connect high-performing B2B sales professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top sales talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

About the Company

Our client is a professional maintenance and repair company primarily serving the Goodyear, Arizona area, with recent expansions into Jacksonville, Florida. They are a licensed and bonded business that has operated for over 17 years, focusing on residential and commercial pool care.

Job Summary

We are looking for a Billing & Operations Specialist with strong experience in QuickBooks, invoicing workflows, and service-based businesses. This role is central to ensuring all services, repairs, and treatments are accurately quoted, billed, and recorded.

Key Responsibilities

• Oversee QuickBooks reconciliations and month-end close
• Generate, issue, and track quotes and invoices using Skimmer (or similar tools)
• Maintain accurate data sync between service platforms and QuickBooks
• Manage accounts receivable, including chasing overdue and failed payments
• Ensure clean, accurate financial records and resolve any discrepancies
• Create, document, and improve SOPs for billing and operational processes
• Provide general administrative and operational support across the business
• Work closely with field and ops teams to ensure accurate job costing and billing

Qualifications

• Proven experience with QuickBooks (reconciliation and month-end close required)
• Experience working in field service industries (pool service, HVAC, plumbing, etc.)
• Familiarity with service management platforms such as Skimmer, Jobber, or Housecall Pro
• Strong attention to detail and accuracy in financial data management
• Tech-savvy with the ability to quickly learn new tools and systems
• Experience creating and implementing SOPs and process improvements
• Strong organizational and communication skills
• Ability to work independently in a remote, fast-paced environment