Legal Billing Specialist

WeAssist; Philippines; On-site; PHP 577,269 - 865,904; Full time

Benefits offered by this job

13th Month Bonus

Health insurance

Healthy work-life balance

Job summary

WeAssist is seeking a Full-time Legal Billing Specialist for a remote position in the Philippines. This role involves managing structured and high-volume billing workflows while ensuring accuracy and compliance with client requirements. Candidates must possess proven legal billing experience, strong prioritization skills, and proficiency in Excel. Benefits include a competitive salary ranging from $9,600 to $14,400 a year, health insurance, and a fully remote work setup with opportunities for growth.

Qualifications

• Proven experience in legal billing workflows.
• Knowledge of insurance defense billing and e-billing systems.
• Ability to manage high-volume billing tasks independently.

Responsibilities

• Coordinate monthly billing cycles and confirm time entries.
• Process high-volume invoices while adhering to carrier guidelines.
• Monitor incoming payments and manage accounts receivable.

Skills

Legal Billing Experience

Insurance Defense Billing

Detail-Oriented Mindset

Strong Prioritization Skills

Excel Proficiency

Clear Communicator

Tools

Microsoft Excel

Zoom

E-Billing Platforms

Job description

Full-time Legal Billing Specialist – Remote – $9,600 to $14,400/yr

Our client is hiring a Legal Billing Specialist to become the operational backbone of their billing function. As the firm continues to grow, they’re looking for someone who can take full ownership of structured, high-volume billing workflows—ensuring everything runs smoothly, accurately, and on time. By stepping into this role, you’ll enable the broader team to focus on strategic initiatives, client relationships, and complex financial work.

Qualifications

• Proven Legal Billing Experience (Required) – Strong understanding of billing workflows in a legal environment
• Insurance Defense Billing (Highly Preferred) – Familiarity with carrier rules and e-billing systems
• Detail-Oriented Mindset – Able to spot inconsistencies and prevent costly errors
• Strong Prioritization Skills – Comfortable juggling volume and urgency simultaneously
• Independent Operator – Can learn quickly and execute without constant oversight
• Excel Proficiency – Experience with VLOOKUP/XLOOKUP and data tracking
• Clear Communicator – Proactive, responsive, and aligned with team expectations

Responsibilities

• Billing & Invoicing Execution
  • Coordinate monthly billing cycles by confirming time entries across all timekeepers
  • Prepare, review, and finalize pre-bills before submission
  • Ensure invoices are accurate, compliant, and aligned with client-specific requirements
  • Submit invoices on time, following strict billing guidelines and deadlines
  • Open and maintain new matters with correct billing structures and rates
  • Support reporting and tracking of billing performance metrics
• Insurance Defense Billing
  • Process high-volume invoices (350–420/month) with strict adherence to carrier guidelines
  • Ensure all documentation, approvals, and expense rules are met
  • Identify and resolve billing issues before submission to prevent reductions
  • Navigate and manage submissions across multiple e-billing platforms
• Corporate & Transactional Billing
  • Handle a mix of recurring and ad hoc billing requests
  • Execute urgent, time‑sensitive invoices tied to deal closures or settlements
  • Manage flat‑fee billing arrangements and custom billing structures
  • Prioritize effectively between high-volume and urgent transactional work
• Accounts Receivable Support
  • Monitor incoming payments and deduction notices via shared inboxes
  • Review and track invoice reductions (50–100/month)
  • Maintain and update AR tracking systems using Excel functions (VLOOKUP/XLOOKUP)
  • Provide summaries of outstanding issues and upcoming deadlines
  • Research invoice statuses through e‑billing portals
• Accounts Payable Support
  • Manage AP inbox and process incoming expense requests
  • Accurately input and code expenses into internal systems
  • Ensure all receipts and documentation are properly stored and accessible
  • Upload payment data into systems like Bill.com
  • Assist with processing and escalating payment requests

Compensation

Fixed Rate: $9,600 to $14,400 per year

Benefits and Perks

• 13th Month Bonus
• Permanent work‑from‑home / remote set‑up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance‑based raises
• Prizes and bonuses
• Fully Remote Role – Work from home while collaborating with a fast‑moving U.S. team
• Own a High‑Impact Role – Be the go‑to expert for billing operations
• Career Growth Opportunity – Grow into advanced responsibilities and potentially mentor future hires
• Deepen Your Expertise – Work across billing, AR, AP, and financial workflows
• Make a Real Impact – Your work directly improves efficiency and reduces operational strain

Specifics

• Full‑time; Monday‑Friday 9am to 6pm EST

Tech Stack

• Must‑have:
  • Microsoft Office Suite – Outlook, Excel, Teams
  • Microsoft Excel – Data tracking, reporting
  • Zoom – Internal and external communication
• Highly Preferred:
  • Carrot (Billing Platform) – Primary system used for billing workflows
  • E‑Billing Platforms – LegalX, Legal Exchange, Tymetrix 360, CounselLink, Legal Tracker, LSS
  • Bill.com – Accounts payable and payment processing