BILLING AND COLLECTION ASSISTANT

ANABUKI PROPERTY MANAGEMENT; Quezon City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Anabuki Property Management in Quezon City is seeking a detail-oriented Billing and Collection Assistant to join our team. This full-time role focuses on processing invoices, recording transactions, monitoring accounts receivable, and contacting clients to secure payments, ensuring accurate financial records.

The ideal candidate has experience in accounts receivable or billing, strong Excel and MS Office skills, and a proactive approach to resolving billing discrepancies while maintaining

Qualifications

• Experience in accounts receivable or billing, preferably in property management or real estate.
• Proficient in accounting software and Microsoft Excel.
• Strong numeracy and attention to detail.

Responsibilities

• Process and prepare invoices for clients according to billing schedules.
• Record billing transactions accurately in the accounting system with comprehensive records.
• Monitor accounts receivable aging and follow up on overdue payments.
• Contact clients by phone, email, or written correspondence to collect payments.
• Prepare collection letters and payment reminders professionally and promptly.
• Reconcile bank deposits and match payments to invoices.
• Resolve billing discrepancies and address customer inquiries.

Skills

Accounts receivable

Excel

Outlook

Attention to detail

Communication skills

Time management

Problem solving

Tools

Billing software

ERP software

Job description

About the role

Anabuki Property Management is seeking a detail-oriented and organised Billing and Collection Assistant to join in one of our property in Quezon City. This is a full-time position based in Quezon City, Metro Manila. In this role, you will play a crucial part in managing our billing and collection processes, ensuring accurate financial records and timely payment collection from our clients. You will be responsible for supporting the day-to-day billing and receivables functions, contributing to the financial health and operational efficiency of the company.

What you'll be doing

• Processing and preparing invoices for clients in accordance with billing schedules
• Recording billing transactions accurately in the accounting system and maintaining comprehensive billing records
• Monitoring accounts receivable ageing reports and identifying overdue payments requiring follow-up action
• Contacting clients via telephone, email and written correspondence to collect outstanding payments
• Preparing collection letters and payment reminders in a professional and timely manner
• Reconciling bank deposits and matching payments received to outstanding invoices
• Assisting with the resolution of billing discrepancies and customer inquiries regarding charges
• Maintaining organised filing systems for billing documentation and collection correspondence
• Providing regular reports on accounts receivable status, collection activity and outstanding balances to management
• Supporting the accounts receivable team with additional duties as required to meet departmental objectives

What we're looking for

• Proven experience in accounts receivable, billing, or credit control functions, preferably in a property management or real estate environment
• Strong proficiency in accounting software systems and Microsoft Office applications, particularly Excel and Outlook
• Excellent numeracy skills with the ability to process financial data accurately and identify discrepancies
• Outstanding organisational and time management abilities, with the capacity to manage multiple tasks and meet deadlines
• Professional communication skills, both written and verbal, with the ability to interact diplomatically with clients regarding payment matters
• A proactive approach to problem-solving with the ability to work independently and seek guidance when necessary
• Attention to detail and commitment to maintaining accurate financial records
• Familiarity with collections best practices and understanding of credit control principles
• Preferably, experience with property management billing systems or enterprise resource planning software

About us

Anabuki Property Management is a leading property management company dedicated to providing comprehensive and professional management services. We are committed to delivering excellence in property administration, tenant services and financial management. Our team is built on principles of integrity, reliability and customer focus. We take pride in maintaining high standards of operational efficiency and financial accuracy. With a strong presence in the Metro Manila, Anabuki Property Management continues to expand its services and strengthen its position as a trusted partner in property management solutions.