Billing Admin Staff

Stacktrek Enterprise Inc.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Stacktrek Enterprise Inc. in Manila City, Metro Manila, is seeking a Billing Admin Staff for a full-time on-site role. You will manage invoicing for clients and internal departments, maintain billing records, and support financial reporting.

The job emphasizes accuracy, deadline-driven work, and confidentiality of financial information. The candidate should have billing or AR experience, strong Excel and accounting software skills, and an eye for detail.

Qualifications

• Experience in billing, accounts receivable or bookkeeping in small practice accounting or similar environments.
• Strong proficiency in accounting software and Microsoft Excel.
• Excellent attention to detail and ability to rectify billing errors.
• Solid understanding of basic accounting principles and invoicing procedures.
• Strong organisational skills with the ability to manage multiple billing cycles.
• Reliable written and verbal communication for liaising with clients and team.

Responsibilities

• Process and manage invoices with accuracy and timeliness.
• Maintain comprehensive billing records and documentation.
• Reconcile billing discrepancies and resolve payment issues promptly.
• Prepare billing reports and statements for senior staff.
• Monitor outstanding invoices and follow up on overdue payments.
• Assist with month-end and year-end billing reconciliations.
• Enter billing data into accounting systems precisely.
• Support preparation of financial documentation for clients and stakeholders.
• Collaborate with other departments to gather billing information.
• Maintain confidentiality of financial information and data protection.

Skills

Billing experience

Excel

Attention to detail

Communication skills

Time management

Independence

Education

Accounting certificate

Accounting diploma

Tools

Microsoft Excel

Accounting software

Job description

About the role

Stacktrek Enterprise Inc. is seeking a Billing Admin Staff to join our growing team in Manila City, Metro Manila. This is a full-time position that plays a crucial role in our accounting operations. As Billing Admin Staff, you will be responsible for managing billing processes, maintaining financial records, and ensuring accurate invoicing for our clients and internal departments. This role is essential to maintaining the financial integrity of the organisation and supporting our commitment to operational excellence.

Key responsibilities

• Process and manage invoices, ensuring accuracy and timeliness in billing cycles

• Maintain comprehensive billing records and documentation in accordance with accounting standards

• Reconcile billing discrepancies and resolve payment issues promptly

• Prepare billing reports and statements for review by senior accounting staff

• Monitor outstanding invoices and follow up on overdue payments

• Assist with month-end and year-end billing reconciliations

• Enter billing data into accounting systems with precision and attention to detail

• Support the preparation of financial documentation for clients and internal stakeholders

• Collaborate with other departments to gather necessary billing information

• Maintain confidentiality of financial information and comply with data protection protocols

What we're looking for

• Proven experience in billing, accounts receivable, or bookkeeping roles within small practice accounting or similar environments

• Strong proficiency in accounting software and Microsoft Office applications, particularly Excel

• Excellent attention to detail and ability to identify and rectify billing errors

• Solid understanding of basic accounting principles and invoicing procedures

• Strong organisational skills with the ability to manage multiple billing cycles simultaneously

• Reliable communication skills, both written and verbal, for liaising with clients and team members

• Ability to work independently whilst maintaining accuracy under time pressure

• High level of integrity and discretion when handling sensitive financial information

• A certificate or diploma in Accounting, Bookkeeping, or related field is preferred

• Experience with billing systems and accounts receivable management is advantageous