EOI - Billing & Collection Assistant (Office - Quezon City)

CBRE GWS IFM PHILS. CORP.; Quezon City; On-site; PHP 279,000 - 502,000; Full time

Job summary

CBRE GWS IFM PHILS. CORP. is looking for a billing and collections specialist to manage rent and utilities payments for CBRE clients and properties in Quezon City. The role requires 2–3 years in billing/collections or related accounting, with strong Excel skills and familiarity with QNE, QuickBooks or SAP.

Candidates should be detail-oriented with solid analytical abilities and be willing to work Mondays to Saturdays in Scout Reyes, Quezon City.

Qualifications

• Bachelor’s degree in accounting, Finance, or related field.
• 2–3 years of experience in billing and collections, or property management accounting.
• Strong understanding of property management and real estate development with high attention to detail.
• Proficient in Microsoft Excel and accounting software (QNE, QuickBooks, SAP).
• Knowledge in documentation and financial close out.
• Strong background in OPEX/CAPEX financial reporting.
• Amenable to work in Scout Reyes, Quezon City.
• Amenable to work from Mondays to Saturdays.

Responsibilities

• Perform billing and collection duties for Rent and Utilities of CBRE clients and properties.
• Review funding and payment requests for accuracy and authorization.
• Maintain accounts receivable and Tenant’s Ledger with aging.
• Monitor and manage accounts receivable for timely payments.
• Verify invoices, purchase orders, and financial records.
• Contact customers by phone, email, or mail to discuss outstanding payments.
• Collaborate with accounting to reconcile payment discrepancies.
• Generate reports on outstanding invoices, collections, and cash flow.
• Process delinquent accounts and issue notices; handle adjustments and online payments.
• Respond to management and client inquiries regarding billing and reports.
• Participate in budgeting, forecasting, property transitions, and audits.

Skills

Attention to detail

Analytical skills

Strong communication

Team coordination

Education

Bachelor's degree in accounting, Finance, or related field

Tools

QNE

QuickBooks

SAP

Job description

JOB SUMMARY

Under limited supervision, performs billing and collection duties of the Rent and Utilities of CBRE clients and properties. Performs related duties as assigned.

DUTIES AND RESPONSIBILITIES

Reviews and audits funding and payment requests for accuracy, documentation, and authorization in accordance with established operating procedures.

Ensure account receivables are maintained/updated of all transactions and participate in various acquisitions processes within required timeframe and ensure compliance to all internal controls and company policies.

Prepare and maintain Tenant’s Ledger with proper Aging of Accounts Receivable to update Rental and Utility billings and collections record.

Monitor and manage accounts receivable to ensure timely payment collection from customers.

Review and verify accuracy of invoices, purchase orders, and other financial records.

Contact customers by phone, email, or mail to discuss outstanding payments and resolve any payment discrepancies.

Collaborate with the accounting department to reconcile and resolve any payment discrepancies or billing errors.

Generate and send regular reports to management regarding outstanding invoices, collection activities, and cash flow status.

Processes delinquent accounts for collection; prepares notices for delivery to customers; monitors reports for transfer of bills, adjustments, applies late fees, adjustment reversals, processes online payments, processes bad debt write offs, payment redistribution, over-short adjustment process, transfer of overpayments, correspondence, etc.

Responds to and resolves issues and requests from management teams and clients regarding various accounting issues and reports in relation to Billing and Collection.

Participates in budgeting and forecasting for assigned property portfolio, new property and client transitions, and client audit requests.

Monitors scope of services delivered and provides feedback to manager regarding any changes in scope.

Coordinates work with other team members within single point-of-contact (SPOC) guidelines.

JOB QUALIFICATIONS

Bachelor’s degree in accounting, Finance, or any related field.

A minimum of 2 to 3 years of experience in billing and collections, or property management accounting, real estate finance, or any related industry.

Strong understanding of property management and real estate development, and a high level of attention to detail with excellent analytical skills.

Proficient in Microsoft Excel and experience with accounting software, especially QNE, QuickBooks, or SAP, is a significant advantage.

Knowledge in preparation of documentation pertaining to documentation and financial close out.

Strong background in OPEX/ CAPEX Financial reporting.

Amenable to work in Scout Reyes, Quezon City

Amenable to work from Mondays to Saturdays