Bidding Specialist

ThinkBIT Solutions; Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

ThinkBIT Solutions is seeking a detail-oriented Bidding Specialist in the Philippines to identify, analyze, and respond to RFPs/IFBs. You will collaborate with sales, legal, and finance to craft compliant bid responses and manage end-to-end bid timelines.

The ideal candidate has 2+ years of bidding or technical writing experience, strong writing and communication skills, and proficiency in Google Suite. This role requires independent work in a fast-paced tech environment.

Qualifications

• Graduate of any four-year course.
• At least 2 years of bidding, proposal management or technical writing experience.
• Experience in software/technology company preferred.
• Strong written and verbal communication with attention to detail.
• Ability to translate technical information into clear language.
• Proficiency in Google Suite.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Identify and track bidding opportunities from government portals, industry sites, tender notifications, etc.
• Analyze RFPs, IFBs, and other documents to understand requirements, scope, evaluation criteria, and terms.
• Collaborate with sales, technical teams, product development, legal, and finance to gather information and develop bid strategies.
• Develop a clear understanding of ThinkBIT Solutions' software products to articulate their value in bid responses.
• Ensure bid submissions comply with client requirements and company standards.
• Manage end-to-end bid process with timelines, tasks, and on-time submission.
• Facilitate review meetings to ensure accuracy and quality of bid materials.
• Conduct post-submission analysis to identify improvements and best practices.
• Stay informed about industry trends and procurement best practices.
• Participate in pre-bid conferences and clarification sessions as needed.

Skills

Proposal management

Technical writing

Communication

SDLC understanding

SaaS knowledge

Education

Bachelor’s degree

Tools

Google Suite

Job description

We are seeking a highly motivated and detail-oriented Bidding Specialist to join our growing team. The Bidding Specialist will be responsible for identifying, analyzing, and responding to Requests for Proposals (RFPs), Invitations for Bids (IFBs), and other procurement opportunities. This role requires a strong understanding of the software development lifecycle, excellent writing and communication skills, and the ability to manage multiple projects under tight deadlines. The ideal candidate will be adept at crafting compelling and compliant proposals that showcase our software solutions and secure new business for the company.

Key Duties and Responsibilities

• Proactively identify and track relevant bidding opportunities from various sources (government portals, industry websites, tender notifications, etc.).
• Conduct thorough analysis of RFPs, IFBs, and other solicitation documents to understand requirements, scope, evaluation criteria, and terms and conditions.
• Collaborate with internal stakeholders, including sales, technical teams, product development, legal, and finance, to gather necessary information and develop comprehensive bid strategies.
• Develop a clear understanding of our software products and services to effectively articulate their value proposition in bid responses.
• Ensure all bid submissions are compliant with client requirements, company standards, and legal regulations.
• Manage the end-to-end bid process, including creating timelines, assigning tasks, tracking progress, and ensuring on-time submission.
• Facilitate review meetings with internal teams to ensure accuracy, completeness, and quality of all bid materials.
• Conduct post-submission analysis to identify areas for improvement and best practices for future bids.
• Stay informed about industry trends, competitor activities, and procurement best practices.
• Participate in pre-bid conferences and clarification sessions as needed.

Minimum Qualifications

• Graduate of any four-year course.
• Proven experience (at least 2 years) in a bidding, proposal management, or technical writing role, preferably within a software or technology company.
• Strong understanding of the software development lifecycle and common software solutions (e.g., SaaS, custom development, enterprise software).
• Exceptional written and verbal communication skills, with a keen eye for detail and accuracy.
• Ability to translate complex technical information into clear, compelling, and easy-to-understand language.
• Proficiency in Google Suite.
• Ability to work independently and as part of a team in a fast-paced environment.