Bid Monitoring Officer

Carbont Corporation; Makati; On-site; PHP 500,000 - 950,000; Full time

Job summary

Carbont Corporation in Metro Manila seeks a Government Transactions Specialist to manage all stages of bidding processes and government documentation, acting as the liaison between the company and government bodies. You will prepare documents, monitor opportunities on PhilGEPS, coordinate with R&D, and track registrations and samples, ensuring compliance and timely reporting.

This role requires cross-functional collaboration with Marketing, Logistics, Accounting, and HR Admin to align strategic

Qualifications

• Ability to collaborate with multiple departments for alignment
• Provide cross-functional support to Sales when needed
• Protect company interests via policy compliance and data privacy
• Ensure all company assets are secured and maintained
• Maintain workplace cleanliness and adhere to standards
• Willingness to attend meetings, trainings, and seminars

Responsibilities

• Review and prepare bidding documents for regulatory compliance.
• Ensure timely submission of bidding docs per checklist.
• Monitor PhilGEPS opportunities daily and inform relevant reps.
• Build relationships with government agencies.
• Collaborate with R&D to align procurement info.
• Maintain government document trackers and presentations.
• Monitor inventory for government delivery commitments.
• Track product registration status for government division.
• Prepare samples and government trial protocols.
• Provide updates and reports on government transactions to management.

Skills

Collaboration

Cross-functional collaboration

Compliance & IP protection

Asset protection & security

Workplace cleanliness

Professional development

Job description

About the role

This role is responsible for managing all stages of government-related transactions, with a focus on bidding processes and documentation of trials and activities conducted in collaboration with government research centers. The position serves as a liaison between the organization and government entities to ensure smooth and effective communication.

Key responsibilities

• Conduct thorough reviews and meticulous preparation of all necessary documents required for bidding, ensuring compliance with relevant regulations and standards
• Ensure timely submission of bidding documents by adhering to all instructions and requirements outlined in the Checklist of Technical and Financial Documents
• Monitor government sales opportunities by checking the Philgeps site daily and provide information to the Government Sales Representative and/or Officer upon identifying sales opportunities
• Foster positive and collaborative relationships with various government agencies and their representatives
• Collaborate with the Research & Development Department to validate procurement information, ensuring its alignment with the products
• Develop and/or maintain various government-related document trackers, including spreadsheets, databases, and PowerPoint presentations, and organize pertinent documents for the Government Division
• Monitor the inventory of all products for government delivery commitments and ensure sufficient stocks
• Monitor the status of product registration for the government division
• Prepare and coordinate product samples and government protocols for trials
• Provide timely updates and accurate reporting on government transactions, bidding activities, and collaborative projects to management and business partners

About you

• Ability to collaborate with Marketing, Research & Development, Warehouse & Logistics, Accounting, and HR Admin to ensure strategic alignment and operational efficiency
• Ability to provide cross-functional support to Sales when needed, ensuring seamless workflows and effective execution of initiatives
• Ability to protect company interests and intellectual property by enforcing compliance with legal policies, risk mitigation strategies, confidentiality, and data privacy standards
• Ability to ensure all company assets are properly secured and maintained
• Commitment to workplace cleanliness and adherence to organizational standards
• Willingness to attend meetings, training, and seminars as required for professional development