Audit/Document Control Center Staff

BB International Leisure & Resort Development Corp; Mabalacat; On-site; PHP 240,000 - 300,000; Full time

Job summary

BB International Leisure & Resort Development Corp is seeking a document control administrator to manage daily documents, monitor renewals, and prepare weekly reports. The role involves auditing compliance across assets, inventory, cash handling, and safety protocols. Proficiency in Word, Excel, and PowerPoint is required.

This position is based in the Philippines and requires meticulous record-keeping and cross-department coordination to ensure transparency and proper document flow.

Qualifications

• Experience in organizing, filing, safeguarding and maintaining confidential documents.
• Able to monitor renewal and update of documents across departments.
• Proven ability to prepare weekly reports on expiring documents.
• Experience auditing procedures across assets, inventory, cash, safety etc.
• Proficient in MS Word, Excel, PowerPoint.

Responsibilities

• Manage daily document control and filing.
• Coordinate renewals and updates with relevant departments.
• Prepare and transmit consolidated weekly document reports.
• Conduct audits to verify compliance with procedures across departments.

Skills

Document management

Auditing

Reporting

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Daily management of documents by organizing, filing, and safeguarding records to ensure completeness, accessibility, confidentiality, and proper maintenance.

• Conducts monitoring of the documents to determine which requires renewal or updating, coordinating with concerned departments and tracking follow-ups to ensure timely action.

• Prepares and submits weekly reports regarding the summary of all expiring and expired documents, and responsible in transmitting and uploading consolidated report for all documents into the system ensuring transparency and tracking of document flow.

• Conducts auditing to verify accuracy, compliance and proper implementation of established procedures including fixed assets, inventory, petty cash, food receiving, treasury, food safety, vehicles, CCTV monitoring, F&B, housekeeping.

• Knowledgeable about Microsoft Word, Excel, PowerPoint.