Document Control Center

Mida Food Distributors Inc.; Pasig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading food distribution company in the Philippines is seeking a Document Control Center (DCC) specialist to manage all documents within the Quality Management System (QMS). This role involves ensuring documents are controlled, distributed, and maintained according to procedures, and providing support for audits and compliance efforts. Candidates should be detail-oriented and effective communicators, capable of conducting training and enhancing system efficiency. Opportunities for growth within a supportive work environment are available.

Responsibilities

• Implement and maintain the document control system, including creation, review, issuance, and obsolescence of documents.
• Control and maintain quality records, including customer and supplier documentation, master lists, and limit samples.
• Support internal, customer, and third-party audits by ensuring documents are readily available and accurate.
• Advise employees on the document control system and work to improve the overall efficiency of the QMS.
• Conduct training sessions for employees on the document control system.
• Handle daily administrative tasks for the QMS and other assigned work by management.
• Maintain an audit trail for document changes, ensuring that all versions and revision histories are easily identifiable.

Job description

Job Description

In a Quality Management System (QMS), the DCC (Document Control Center) is responsible for managing all documents, ensuring they are controlled, distributed, and maintained according to the organization's procedures. The DCC ensures that the latest versions of documents are available, outdated ones are archived, and maintains a system to track document changes. This function is crucial for maintaining compliance with quality standards, supporting audits, and ensuring the smooth operation of the QMS by providing controlled access to essential information.

Key Responsibilities Of a DCC In a QMS

• Document Management: Implement and maintain the document control system, including creation, review, issuance, and obsolescence of documents.
• Record Keeping: Control and maintain quality records, including customer and supplier documentation, master lists, and limit samples.
• Compliance & Audits: Support internal, customer, and third-party audits by ensuring documents are readily available and accurate.
• System Improvement: Advise employees on the document control system and work to improve the overall efficiency of the QMS.
• Training: Conduct training sessions for employees on the document control system.
• Administrative Tasks: Handle daily administrative tasks for the QMS and other assigned work by management.
• Change Control: Maintain an audit trail for document changes, ensuring that all versions and revision histories are easily identifiable.