Associate Office Manager

FullSuite; Oriental Mindoro; On-site; PHP 360,000 - 480,000; Full time

Job summary

FullSuite is seeking an Office Associate Manager in Oriental Mindoro, Philippines. This full-time, office-based role leads workplace administration and HR operations across recruitment, onboarding, benefits, and policy implementation.

You will drive employee relations, payroll coordination with Finance, and ensure safety, records, and facilities management while supporting a positive company culture.

Qualifications

• 3–5+ years of experience in office management or HR coordination.
• Strong understanding of labor compliance and payroll coordination.
• Excellent communication, conflict resolution and discretion.
• Proficient with HRIS, payroll software, Google Workspace and MS Office.

Responsibilities

• Lead end-to-end recruitment, postings, screening, interviews and candidate comms.
• Oversee onboarding and offboarding procedures for all staff.
• Serve as primary contact for employee relations; support workplace culture.
• Implement benefits programs and respond to coverage inquiries.
• Collaborate with Finance and payroll coordination; ensure timekeeping and compensation updates.
• Assist managers with performance review tools and guidance.
• Oversee day-to-day facilities, equipment, vendor relations, and supplies.
• Ensure compliance with health and safety standards.
• Organize internal events and company-wide initiatives.
• Implement company policies and handbooks per local labor laws.
• Maintain audit-ready employee records and HR systems.
• Coordinate with Culture and People Manager and Managing Director for alignment.

Skills

Office management

HR coordination

Recruitment

Onboarding

Employee relations

Payroll coordination

Communication

Organization

Tools

HRIS systems

Payroll software

Google Workspace

MS Office

Job description

| ADMINISTRATIVE OPERATIONS

Office Associate Manager

Oriental Mindoro

Full-time, Office-based

We are seeking an Office Manager to oversee our workplace administration and lead daily HR operations. In this dual-impact role, you will ensure a seamless employee experience across the entire lifecycle—from recruitment and onboarding to benefits and policy implementation—while managing smooth, safe, and efficient day-to-day office facilities.

What You'll Do

• Lead end-to-end recruitment efforts, including job postings, screening, scheduling interviews, and candidate communication.
• Execute smooth onboarding and offboarding procedures for all staff.
• Serve as the primary point of contact for employee relations, addressing concerns, mediating conflicts, and supporting a positive workplace culture.
• Implement employee benefits programs and handle staff inquiries regarding coverage.
• Collaborate with Finance and serve as payroll coordinator, ensuring accurate timekeeping, compensation updates, and timely submissions.
• Assist managers in the conduct of performance review by providing tools, guidelines and feedback.
• Oversee day-to-day office facilities, equipment, vendor relationships, and supply management.
• Ensure compliance with workplace health and safety standards.
• Organize internal team events, meetings, and company-wide initiatives.
• Implement company policies and employee handbooks in alignment with local labor laws.
• Maintain organized, audit-ready employee records and HR systems.
• Coordinate directly with the Culture and People (C&P) Manager and the Managing Director to ensure clear direction and alignment on operational and cultural initiatives.

What You’ll Bring

• Experience: 3–5+ years of experience in office management, HR coordination, or a combined operations role.
• HR Expertise: Strong understanding of labor compliance, recruitment best practices, benefits administration, and payroll coordination.
• Skills: Excellent communication, conflict-resolution, and organizational abilities; high level of discretion and confidentiality.
• Tech Literacy: Proficiency with HRIS platforms, modern payroll software, and standard office productivity suites (e.g., Google Workspace, MS Office).

Why Join Us?

• Be the groundbreaker for our growing Oriental Mindoro operations, laying the foundation for our office culture and operational success in a new region.