Associate HR Manager

Spica Distribution International Inc; Pasig; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Spica Distribution International Inc. is seeking an experienced HR professional to lead our human resources function in Metro Manila.

The role oversees recruitment, onboarding, timekeeping, payroll coordination, compensation, benefits, and employee relations, while guiding policy updates and process improvements. You will supervise HR staff, monitor KPIs, maintain HRIS data integrity, and provide timely payroll and benefits support.

Qualifications

• Bachelor’s degree in HR, Business Administration, Psychology, or related field, with 4–5 years HR experience.
• At least 2–3 years in a supervisory role.
• Strong knowledge of Philippine labor laws, DOLE regulations, statutory requirements, and HR policies.
• Hands-on experience in recruitment, timekeeping, payroll coordination, compensation and benefits, and employee relations.
• Proficient in HRIS, MS Office/Excel, HR reporting, and data analysis.
• Strong leadership, communication, problem-solving, and decision-making skills, with the ability to coach staff and manage multiple HR priorities.

Responsibilities

• Submit statutory reports accurately and on time.
• Monitor compliance with labor laws, company policies, and regulations.
• Fill approved manpower requisitions within turnaround time.
• Maintain applicant tracking system and candidate database.
• Ensure complete onboarding requirements prior to employee start date.
• Validate attendance, overtime, and leave records prior to payroll cut-off.
• Resolve timekeeping discrepancies within prescribed timeline.
• Process salary adjustments, benefit enrollments, and deductions accurately.
• Prepare documentation required for internal/external audits.
• Conduct performance check-ins and coach C&B staff.
• Monitor team deliverables against departmental KPIs.
• Develop, review, and revise HR policies, SOPs, and Handbook.
• Maintain accurate and updated employee records in HRIS and manage user access.
• Submit HR dashboards and complete assigned HR projects.
• Respond to employee inquiries regarding pay, benefits, and timekeeping.
• Facilitate employee concern resolution related to compensation and attendance.

Skills

Leadership

Communication

Problem-solving

Decision-making

Recruitment

Timekeeping

Payroll coordination

Compensation & benefits

Employee relations

HR reporting

Data analysis

Education

Bachelor’s degree in HR / Business Administration / Psychology

Tools

HRIS

MS Office / Excel

HR reporting tools

Job description

Key Responsibilities

Labor Law & Regulatory Compliance

• Submit statutory reports and government-mandated documents accurately and on time.

• Monitor compliance with labor laws, company policies, and government regulations.

Recruitment & Onboarding Management

• Fill approved manpower requisitions within agreed turnaround time (TAT).

• Maintain and update applicant tracking system and candidate database.

• Ensure complete onboarding requirements prior to employee start date.

Timekeeping & Payroll Coordination

• Validate and finalize attendance, overtime, and leave records prior to payroll cut-off.

• Resolve timekeeping discrepancies within prescribed timeline.

Compensation & Benefits Administration

• Process salary adjustments, benefit enrollments, and deductions accurately.

• Prepare documentation required for internal/external audits.

Team Supervision & Performance Management

• Conduct performance check-ins and provide coaching to C&B staff.

• Monitor team deliverables against departmental KPIs

Policy Development & Process Improvement

• Develop, review, and revise HR policies, SOPs. and Handbook

• Recommend HR process improvements

HRIS Administration & Data Integrity

• Maintain accurate and updated employee records in HRIS.

• Manage user access and system updates.

Management Reporting and Special Projects

• Submit HR dashboards and complete assigned HR projects

Employee Support & HR Services

• Respond to employee inquiries regarding pay, benefits, and timekeeping.

• Facilitate employee concern resolution related to compensation and attendance.

Qualifications

• Bachelor’s degree in HR, Business Administration, Psychology, or related field, with 4–5 years of relevant HR experience and at least 2–3 years in a supervisory role.

• Strong knowledge of Philippine labor laws, DOLE regulations, statutory requirements, and HR policies.

• Hands‑on experience in recruitment, timekeeping, payroll coordination, compensation and benefits, and employee relations.

• Proficient in HRIS, MS Office/Excel, HR reporting, and data analysis, with strong attention to detail and organizational skills.

• Strong leadership, communication, problem‑solving, and decision‑making skills, with the ability to coach staff and manage multiple HR priorities.