Assistant to CEO

HiredLab; Manila; On-site; PHP 550,000 - 750,000; Full time

Job summary

A recruitment agency in Metro Manila is seeking an experienced professional to manage daily correspondence and support the CEO. Responsibilities include arranging meetings and travel, handling VISA applications, and maintaining records. The ideal candidate should have a university degree and 6-8 years of related experience, along with strong communication skills in English, Cantonese, and Mandarin. Proficiency in MS Office is essential. This role may require weekend and holiday work as needed.

Qualifications

• Minimum 6-8 years of related working experience.
• Experiences in MS Office (e.g. PowerPoint, Excel, and Word).
• Ability to work during weekends and Public Holidays when required.
• Well-developed customer service, interpersonal and communication skills.
• Experience with MS Office (PowerPoint, Excel, Word).
• Five days’ work with possible weekend/Public Holiday work.

Responsibilities

• Responsible for daily correspondence, arrange appointments and meetings.
• Manage travel and accommodation arrangements.
• Handle filing and maintain proper records.
• Support CEO on budgeting and claims follow-up.
• Assist and support direct reports in projects and tasks as needed.
• Support CEO on budgeting and claims and billing follow-up.
• Arrange meeting invitations, room bookings and prepare meeting minutes when necessary.
• Assist and support direct reports in other projects and secretarial duties as needed.
• Information and material consolidation (news clippings, new launches, team contacts, product mapping, etc).

Skills

Good communication skills in spoken and written English

Cantonese

Mandarin

Customer service skills

Interpersonal skills

MS Office (PowerPoint, Excel, and Word)

Education

University Degree or Above

Tools

MS Office

Job description

Job Responsibilities

• Responsible for daily correspondence, arrange appointments and meetings.
• Manage travel and accommodation arrangements.
• VISA application.
• Handle filing and maintain proper records.
• Summarize current year plan, update year plan regularly and prepare for the following year.
• Support CEO on budgeting and claims and billing follow-up.
• Arrange meetings invitation, room bookings and prepare meeting minutes when necessary.
• Assist and support direct reports in any other projects, tasks, and secretarial duties as needed.
• Information and material consolidation (News clippings, New Launches, Team contacts, Product Mapping &, etc).

Qualifications

• University Degree or Above
• Minimum 6 - 8 years of related working experience
• Good communication skills in spoken and written English, Cantonese, and Mandarin
• Well-developed customer service, interpersonal and communication skills
• Experiences in MS office (e.g. PowerPoint, Excel, and Words)
• 5 days’ work and may be required to work during weekend and Public Holiday depending when required