Executive Assistant to CEO / Mandarin Speaker

Global Play Hub Innovations Corp.; Taguig; On-site; PHP 1,438,848 - 2,158,273; Full time

Job summary

A leading global play company is looking for a normal translator for the CEO. You will manage the executive's schedule and travel arrangements, organize meetings, and maintain confidentiality at all times. Strong communication skills and an ability to summarize information effectively are essential. This role emphasizes professionalism and discretion while interacting with clients and stakeholders in Metro Manila, Taguig.

Qualifications

• Experience in calendar management and time organization.
• Strong communication skills to manage external correspondence.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Manage the executive’s schedule and travel arrangements.
• Organize reporting materials and summarize presentations.
• Coordinate client visits and business meetings.

Job description

Normal translator for CEO

1. Executive Schedule & Time Management

• Manage the executive’s schedule, travel arrangements, and overall time planning
• Arrange internal and external meetings
• Control meeting duration to ensure efficiency
• Prepare meeting materials in advance
• Take and organize meeting minutes
• Remind the executive of key deadlines and important milestones

2. Document & Information Management

• Organize and prepare reporting materials
• Condense and summarize presentations (e.g., reduce 10 slides into 2 concise slides)
• Collect weekly reports from all departments
• Compile and summarize them into brief daily reports for the Chairman

3. External Communication & Coordination

• Arrange client visits and business meetings
• Coordinate with partners and external stakeholders
• Convey the Chairman’s instructions accurately
• Follow up on implementation progress and ensure task completion

4. Basic Administrative Support

• Arrange business travel (flights, hotels, itineraries)
• Organize and process expense reimbursement documents
• Monitor contract circulation and approval reminders
• Coordinate document signing and related procedures

5. Confidentiality & Professional Image

• Maintain strict confidentiality at all times
• Do not disclose the Chairman’s private remarks
• Communicate externally with professionalism and discretion