Administrator, Site

Intelogix; Bacolod; On-site; PHP 300,000 - 480,000; Full time

Job summary

InteLogix is seeking a Facilities and Admin Specialist in Bacolod to manage daily site operations, coordinate onboarding/offboarding, and liaise with building management and service providers. The role emphasizes compliance, safety, and efficient office administration.

The ideal candidate has at least 3 years in facilities, strong MS Office skills, and proven organizational abilities to support a fast-paced BPO environment.

Qualifications

• Minimum of 3 years’ experience in facilities
• College graduate of business administration, business management, office administration or related field
• Admin support for at least 1-year in BPO or commercial building environment
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
• Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation
• Strong organizational, detail-oriented, proactive, time-management, and coordination skills
• Able to work independently and collaborate with different departments
• Confidentiality and professionalism
• Adaptability in a fast-paced BPO environment
• Good to have: OSH/BOSCH

Responsibilities

• Manage day-to-day office operations, ensuring facilities and equipment are functional and well-maintained
• Coordinate on-site onboarding and offboarding logistics for employees
• Serve as the primary liaison for building management and external service providers
• Monitor inventory levels of office supplies and equipment, placing orders within budget
• Ensure adherence to policies, labor laws, and workplace safety regulations
• Maintain visitor logs, access cards, and emergency protocols

Skills

Facilities management

Administrative support

Microsoft Office

Document control

Inventory management

Time management

Coordination

Confidentiality

Education

College degree in Business Administration / Office Administration

Tools

Excel

Word

Outlook

Job description

Administrator, SiteThis website stores cookies on your computer. These cookies are used to collect information about how you interact with our website. We use this information in order to improve and customize your browsing experience and for analytics about our visitors both on this website. To find out more, see our Privacy Policy.### Administrator, SiteApply: PHL\\_Site\\_Bacolod: Full time: Posted Today: End Date: November 27, 2026 (28 days left to apply): JR101736**Who we are:**InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.**FACILITIES AND ADMIN SPECIALIST JOB DESCRIPTION****1. Daily Operations & Office Management*** Manage day-to-day office operations, ensuring all facilities and equipment are fully functional and well-maintained.* Handle general administrative tasks, including correspondence, record-keeping, scheduling, and managing site-specific documentation.* Coordinate on-site onboarding and offboarding logistics for employees (e.g., workspace setup, ID badges, building access).**2. Vendor & Facilities Management*** Serve as the primary liaison for building management, landlords, and external service providers (e.g., security, housekeeping, IT infrastructure support, catering, and office supplies).* Monitor inventory levels of office supplies, pantry items, and equipment, placing orders as needed while staying within budget.* Oversee facilities maintenance, coordinating repairs and safety inspections promptly.**3. Communication & Employee Support*** Act as the go-to point of contact for on-site staff inquiries, addressing administrative concerns or directing them to the appropriate department (HR, IT, Finance).* Facilitate company-wide or site-specific communications, announcements, and memos regarding building policies, schedules, or events.* Assist management in organizing site events, meetings, town halls, or CSR (Corporate Social Responsibility) activities.**4. Compliance, Safety, & Security*** Ensure adherence to company policies, local labor laws, and workplace safety regulations.* Coordinate with security teams to maintain a secure environment, managing visitor logs, access cards, and emergency protocols.* Help ensure that facilities documentation is complete and readily available for internal audits and inspections. **Qualification/s:****Adapter**Minimum of 3 years’ experience in facilities**Starter**College graduate of business administration, business management, office administration or any related fieldAdmin support for at least 1-year BPO or commercial building experience**Additional requirements/competencies:*** Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.* Knowledge of document control, inventory monitoring, purchasing procedures, and report preparation.* Strong organizational, detail-oriented, proactive, time-management, and coordination skills.* Able to work independently and collaborate effectively with different departments.* Administrative and organizational skills, and attention to detail and accuracy* Confidentiality and professionalism* Adaptability in a fast-paced, 24/7 BPO environment**Good to have:** OSH/BOSCH