Administrative Support Specialist (Contract to Hire)

Faith Works Industries; Mexico; On-site; PHP 223,200 - 357,120; Full time

Job summary

Faith Works Industries is seeking an Administrative Assistant to support day-to-day operations. The role handles scheduling, meeting coordination, correspondence, and general office tasks to keep operations running smoothly.

You will serve as a point of contact for internal and external partners, requiring strong organization, communication, and the ability to multitask. Proficiency in Microsoft Office and attention to detail are essential.

Qualifications

• At least 2 years admin support experience.
• Can work from 5am-10am Mountain Standard Time (5 hrs).
• Ability to prioritize, good communication and interpersonal skills. Maintain composure in all situations, possess professional demeanor
• Ability to adjust to change, problem solve and work independently. Ability to work under stressful conditions, ability to remain focused and attention to detail
• Responsible for managing phone calls. Schedules client appointments and directs clients appropriately
• Assist clients in many ways by utilizing many personal and professional skills
• Ability to effectively multi-task
• Computer systems, typing, public relations, basic office clerical duties
• Other duties as assigned

Responsibilities

• Answer and direct phone calls, emails, and other correspondence professionally and promptly
• Schedule and manage appointments, meetings, and calendar invitations for executives
• Appointment reminders
• Inbox and task management
• Prepare communications, such as: memos, emails, invoices, reports and correspondences
• Books trips and make reservations
• Do follow-up calls
• Maintain and update spreadsheets
• Update directory and company data
• Project management support
• Create and edit client files in the EHR software
• Supportive of administrative function as needed or required
• Participate in quarterly 4x4 discussions with the Manager

Skills

Admin support experience

Communication skills

Interpersonal skills

Time management

Prioritization

Independence

Multitasking

Tools

Microsoft Office

Job description

The Administrative Assistant plays a crucial role in supporting the day‑to‑day operations of Faith Works. This position involves a variety of tasks aimed at ensuring efficient office functionality. Key responsibilities include managing schedules, coordinating meetings and events, handling correspondence, project support, assisting with research, etc. The Administrative Assistant serves as a point of contact for internal and external communications, demonstrating strong organizational and interpersonal skills. Proficiency in Microsoft Office applications and a keen attention to detail are essential for success in this role, along with the ability to prioritize tasks and manage time effectively.

Key Responsibilities:

• Answer and direct phone calls, emails, and other correspondence professionally and promptly
• Schedule and manage appointments, meetings, and calendar invitations for executives
• Appointment reminders
• Inbox and task management
• Prepare communications, such as: memos, emails, invoices, reports and correspondences
• Books trips and make reservations
• Do follow-up calls
• Maintain and update spreadsheets
• Update directory and company data
• Project management support
• Create and edit client files in the EHR software
• Supportive of administrative function as needed or required
• Participate in quarterly 4x4 discussions with the Manager

Job Requirements/Qualifications:

Required skills and qualifications

• At least 2 years admin support experience
• Can work from 5am-10am Mountain Standard Time (5 hrs)
• Ability to prioritize, good communication and interpersonal skills. Maintain composure in all situations, possess professional demeanor
• Ability to adjust to change, problem solve and work independently. Ability to work under stressful conditions, ability to remain focused and attention to detail
• Responsible for managing phone calls. Schedules client appointments and directs clients appropriately
• Assist clients in many ways by utilizing many personal and professional skills
• Ability to effectively multi-task
• Computer systems, typing, public relations, basic office clerical duties
• Other duties as assigned

Preferred skills, but not required

• Intermediate skills with Microsoft Office Software products, required but does not need to be proficient
• Book-keeping experience

Education

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.