Administrative Specialist/Assistant

Village East Homeowners Association Inc.; Rizal; On-site; PHP 165,000 - 248,000; Part time

Job summary

A local homeowners association in Rizal is seeking a part-time administrative professional to oversee financial management, compliance with regulations, and community management tasks. The ideal candidate will have strong organizational skills, proficiency in Microsoft Office, and experience with accounting software. Responsibilities include managing budgets, maintaining records, and coordinating community events.

Qualifications

• Strong organizational and administrative skills are essential.
• Excellent communication and interpersonal skills are required.
• Proficiency in Microsoft Office Suite is necessary.
• Experience with accounting software is preferred.
• Knowledge of HOA regulations and best practices is preferred.

Responsibilities

• Oversee the HOA's budget, collect dues, and prepare financial reports.
• Maintain accurate records of homeowners and property information.
• Communicate effectively with homeowners and address inquiries.
• Ensure compliance with HOA bylaws and local regulations.
• Manage contracts with service providers and enforce HOA rules.
• Oversee maintenance of common areas and coordinate community events.
• Assist board with planning and implementing community projects.
• Coordinate community events and activities.

Skills

Strong organizational and administrative skills

Excellent communication and interpersonal skills

Proficiency in Microsoft Office Suite

Experience with accounting software

Knowledge of HOA regulations

Project coordination

Education

Diploma

Tools

Microsoft Office

Excel

Accounting software

Job description

On-site - Rizal 1-3 Yrs Exp Diploma Part-time

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Job Description

Administrative Duties:

• Financial Management: Oversee the HOA's budget, collect dues and assessments, process payments, and prepare financial reports.
• Record Keeping: Maintain accurate records of homeowners, property information, meeting minutes, and other relevant documents.
• Communication: Communicate with homeowners effectively through newsletters, emails, and community meetings. Respond to inquiries and address concerns promptly.
• Compliance: Ensure compliance with HOA bylaws, covenants, and local regulations.
• Vendor Management: Manage contracts with service providers such as landscaping, maintenance, and security.

Community Management:

• Enforcement: Enforce HOA rules and regulations fairly and consistently.
• Maintenance: Oversee the maintenance and upkeep of common areas such as parks, pools, and recreational facilities.
• Project Management: Assist the HOA board with planning and implementing community improvement projects.
• Event Planning: Coordinate community events and activities.

Qualifications:

• Strong organizational and administrative skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel)
• Experience with accounting software (preferred)
• Knowledge of HOA regulations and best practices (preferred)