Admin Assistant

Transnational Properties, Inc.; Rizal; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

13th Month Pay

HMO

Parental Leave

Sick Leave

Solo Parent Leave

Vacation Leave

Volunteer Time Off

Job summary

A property management firm is seeking an Administrative Assistant to provide on-site support to the Property or Leasing team in Rizal. The ideal candidate will have a Bachelor’s degree in Business Administration or a related field, along with 1-2 years of relevant experience, preferably in property management. Responsibilities include handling documentation, coordinating tenant concerns, and supporting leasing activities. Strong organizational and communication skills are essential for this role, and proficiency in MS Office applications is required.

Qualifications

• Bachelor’s Degree in a relevant field is required.
• 1-2 years of administrative experience, preferably in property management.
• Proficiency in MS Office applications is essential.

Responsibilities

• Provide administrative support to the Property or Leasing team.
• Organize site documents such as lease contracts and reports.
• Prepare daily, weekly, and monthly reports.

Skills

Detail-oriented

Strong organizational skills

Communication skills

Multitasking skills

Proficient in MS Office

Education

Bachelor’s Degree in Business Administration, Office Management, or related course

Job description

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

• 13th Month Pay

Insurance Health & Wellness

• HMO
• Parental Leave, Sick Leave, Solo Parent Leave, Vacation Leave, Volunteer Time Off

The Administrative Assistant will provide on-site administrative and clerical support to the Property or Leasing team. This role ensures smooth daily operations at the assigned site by handling documentation, tenant coordination, office organization, and assisting in lease and property-related activities.

Key Responsibilities:

• Provide administrative and clerical support to the Property or Leasing team.
• Handle and organize site documents such as lease contracts, reports, permits, and correspondence.
• Prepare and update daily, weekly, and monthly site reports.
• Assist in monitoring tenant concerns, requests, and communications.
• Coordinate with maintenance and security teams for site-related issues.
• Monitor office supplies, utilities, and inventory for the site office.
• Handle collection schedules, acknowledgment receipts, and assist in petty cash liquidation.
• Support leasing activities such as tenant move-in/move-out documentation, and updating lease tracking sheets.
• Ensure proper filing of physical and digital records for easy retrieval.
• Perform other related tasks as may be assigned by the Property/Leasing Manager.

Qualifications:

• Bachelor’s Degree in Business Administration, Office Management, or any related course.
• At least 1–2 years of relevant administrative experience, preferably in property management, leasing, or real estate.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Strong organizational, communication, and multitasking skills.
• Detail-oriented and able to work independently with minimal supervision.
• Willing to be assigned to any project site.