Administrative Specialist/Assistant

Exponent Printing & Sales Corp.; Rizal; On-site; PHP 223,200 - 334,800; Full time

Job summary

A consultancy firm in Rizal is seeking an experienced office administrator to manage daily operations, support client interactions, and prepare essential documents. Candidates should have strong communication skills and proficiency in Microsoft Office. This full-time role offers a chance to work in a dynamic environment with potential for growth.

Qualifications

• Previous experience in an administrative role, preferably in a consultancy or professional services environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong multitasking abilities and attention to detail.

Responsibilities

• Manage daily office operations, including maintaining office supplies and equipment.
• Act as a liaison between clients and consultants, managing communication.
• Draft, edit, and proofread correspondence and business documents.

Skills

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Strong multitasking abilities

Proactive problem-solving skills

Interpersonal skills

Education

High school diploma or equivalent

Associate or bachelor's degree in Business Administration

Tools

Project management software

CRM software

Job description

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

Job Description

• Office Administration:
• Manage daily office operations, including maintaining office supplies, equipment, and ensuring a tidy workspace.
• Handle scheduling, including appointments, meetings, and team calendars.
• Organize and maintain digital and physical filing systems.

• Client Support:
• Act as a liaison between clients and consultants, managing communication and ensuring timely follow-up.
• Prepare and format proposals, contracts, and reports for client presentations.
• Address client inquiries and escalate issues as needed.

• Document Preparation:
• Draft, edit, and proofread correspondence, presentations, and other business documents.
• Compile data and prepare reports for internal and client use.

• Event and Meeting Coordination:
• Organize team meetings, client sessions, and workshops, including booking venues and preparing materials.
• Record and distribute meeting minutes.

• Finance and Record Management:
• Assist in tracking invoices, payments, and other financial records.
• Maintain accurate records of projects, client details, and correspondence.

• Team Support:
• Coordinate travel arrangements for consultants, including transportation and accommodations.
• Assist in onboarding new team members and providing orientation on office procedures.

• Education and Qualifications:
• Education: High school diploma or equivalent; an associate or bachelor’s degree in Business Administration or a related field is preferred.
• Experience: Previous experience in an administrative role, preferably in a consultancy or professional services environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management or CRM software.
• Communication Skills: Excellent written and verbal communication skills to interact with clients and team members professionally.
• Organization: Strong multitasking abilities and attention to detail to manage various administrative tasks efficiently.
• Problem-Solving: Proactive approach to identifying and resolving issues.
• Interpersonal Skills: Ability to build positive relationships with clients, consultants, and team members.