Administrative Specialist/Assistant

CNT-Global Titanium Manila Ventures Inc.; Rizal; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading firm in administrative support is looking for candidates for an on-site administrative support role in Rizal. The position requires strong organizational skills and attention to detail with a preference for candidates having a diploma and experience. Responsibilities include managing office tasks, scheduling, and communications. Competitive compensation and benefits are offered.

Qualifications

• High school diploma required; an associate or bachelor’s degree is a plus.
• Previous experience in administrative support preferred.

Responsibilities

• Manage office tasks such as filing and organizing documents.
• Prepare and edit correspondence and reports.
• Schedule and coordinate meetings and travel arrangements.
• Handle incoming communications and maintain office supplies.
• Manage data entry and ensure accuracy of information.

Skills

Organizational skills

Attention to detail

Technical proficiency in Microsoft Office

Excellent communication skills

Problem-solving abilities

Education

High school diploma

Associate or bachelor's degree in business administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

On-site - Rizal 1-3 Yrs Exp Diploma Full-time

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Job Description

• Administrative Support:
• Manage office tasks such as filing, organizing documents, and maintaining records.
• Prepare and edit correspondence, reports, and presentations.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Office Management:
• Handle incoming calls, emails, and messages, directing them to the appropriate staff or department.
• Maintain office supplies inventory and place orders as needed.
• Assist in the preparation of documents and materials for meetings or presentations.
• Clerical Duties:
• Manage data entry and ensure the accuracy of information in databases and spreadsheets.
• Handle mail distribution, courier services, and document management.
• Assist with maintaining and updating organizational policies and procedures.
• Support to Teams and Departments:
• Provide administrative support to managers or teams by organizing schedules and maintaining calendars.
• Assist with preparing invoices, budgets, and expense reports.
• Coordinate internal and external communications, including follow-ups with clients or partners.
• Organizational Skills: Strong ability to prioritize and manage multiple tasks.
• Attention to Detail: Accuracy in documentation, scheduling, and data entry.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
• Communication Skills: Excellent verbal and written communication skills for interacting with staff and clients.
• Problem-Solving: Ability to handle unexpected situations and provide efficient solutions.
• Education and Experience:
• High school diploma required; an associate or bachelor’s degree in business administration or a related field is a plus.
• Previous experience in administrative support or a similar role preferred.

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