Administrative Specialist/Assistant

BRICOLAGE PHILIPPINES INC.; Rizal; On-site; PHP 201,000 - 246,000; Full time

Job summary

A leading construction materials company in Rizal seeks an experienced Administrative Support professional. Responsibilities include managing office tasks, preparing documents, and providing support to teams. Ideal candidates have strong organizational skills, attention to detail, and proficiency in Microsoft Office Suite. A high school diploma is required, with a preference for candidates holding an associate or bachelor's degree. This is a full-time, on-site position.

Qualifications

• High school diploma required; associate or bachelor's degree is a plus.
• Previous experience in administrative support or a similar role preferred.
• Proficiency in MS Office and strong communication skills.
• Ability to manage schedules, records, and documents.

Responsibilities

• Manage office tasks such as filing and organizing documents.
• Schedule and coordinate meetings and appointments.
• Handle incoming calls and maintain office supplies inventory.
• Provide administrative support to managers and teams.
• Maintain office supplies and assist in meeting preparation.

Skills

Organizational Skills

Attention to Detail

Technical Proficiency

Communication Skills

Problem-Solving

Microsoft Office Proficiency

Education

High school diploma

Associate or bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

Job Description

Administrative Support:

• Manage office tasks such as filing, organizing documents, and maintaining records.
• Prepare and edit correspondence, reports, and presentations.
• Schedule and coordinate meetings, appointments, and travel arrangements.

Office Management:

• Handle incoming calls, emails, and messages, directing them to the appropriate staff or department.
• Maintain office supplies inventory and place orders as needed.
• Assist in the preparation of documents and materials for meetings or presentations.

Clerical Duties:

• Manage data entry and ensure the accuracy of information in databases and spreadsheets.
• Handle mail distribution, courier services, and document management.
• Assist with maintaining and updating organizational policies and procedures.

Support to Teams and Departments:

• Provide administrative support to managers or teams by organizing schedules and maintaining calendars.
• Assist with preparing invoices, budgets, and expense reports.
• Coordinate internal and external communications, including follow-ups with clients or partners.
• Organizational Skills: Strong ability to prioritize and manage multiple tasks.
• Attention to Detail: Accuracy in documentation, scheduling, and data entry.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment.
• Communication Skills: Excellent verbal and written communication skills for interacting with staff and clients.
• Problem-Solving: Ability to handle unexpected situations and provide efficient solutions.

Education and Experience

• High school diploma required; an associate or bachelor’s degree in business administration or a related field is a plus.
• Previous experience in administrative support or a similar role preferred.

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