Administrative Specialist/Assistant

FRCTS Corp.; Rizal; On-site; PHP 223,200 - 334,800; Part time

Job summary

A construction company is looking for an Admin Officer in Rizal. The position requires overseeing daily office operations, managing documentation, and assisting project teams. A bachelor's degree in business administration is preferred, along with 1-3 years of experience in an administrative role. Proficiency in Microsoft Office is also necessary. This is a part-time on-site role.

Qualifications

• 1-3 years of experience as an admin officer, preferably in construction.
• Strong attention to detail for maintaining accurate records.
• Basic financial and payroll management skills.

Responsibilities

• Oversee daily office operations and correspondence.
• Manage documentation such as contracts and permits.
• Assist project teams and prepare reports.

Skills

Organizational skills

Communication skills

Problem-solving abilities

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in business administration or a related field

Job description

On-site - Rizal 1-3 Yrs Exp Diploma Part-time

Job Description

• Oversee daily office operations, including correspondence, scheduling, and maintaining records.
• Manage documentation, including contracts, permits, invoices, and employee records.
• Assist project teams by preparing reports, organizing meetings, and tracking project timelines.
• Coordinate with suppliers, contractors, and other stakeholders for procurement and logistics.
• Monitor office inventory and order supplies as needed.
• Ensure compliance with company policies, safety standards, and regulatory requirements.
• Handle payroll processing, timesheets, and employee attendance tracking.
• Support recruitment efforts and onboarding for new hires.
• Address inquiries from clients, contractors, or vendors in a professional manner.
• Prepare and submit regular administrative and financial reports to management.
• Proven experience as an admin officer, preferably in the construction or engineering sector.
• Strong organizational and multitasking skills to handle multiple projects and deadlines.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and office management tools.
• Excellent communication and interpersonal skills to liaise with clients, staff, and vendors.
• Attention to detail and the ability to maintain accurate records.
• Knowledge of construction industry operations, including permits and documentation, is an advantage.
• Basic financial and payroll management skills.
• Problem-solving abilities and the capacity to work under pressure in a fast-paced environment.
• A bachelor’s degree in business administration, management, or a related field is preferred.

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