Administrative Specialist/Assistant

Karangalan Wet and Dry Market Cooperative; Rizal; On-site; PHP 240,000 - 360,000; Full time

Job summary

Karangalan Wet and Dry Market Cooperative in Rizal is seeking an on-site Secretary for a full-time role with 1-3 years of experience and a bachelor's degree. The position requires strong organizational and communication skills and the ability to manage calendars and travel arrangements.

Responsibilities include drafting correspondence, coordinating projects, and handling office operations and records. The ideal candidate will work well independently and as part of a team, maintaining accuracy

Qualifications

• 1–3 years of experience in an administrative/secretarial role.
• Bachelor's degree required for this on-site position in Rizal.
• Proficiency in Microsoft Office and strong document handling.

Responsibilities

• Manage and maintain a complex calendar including meetings and travel.
• Draft and edit emails, letters, and presentations; screen calls and inquiries.
• Provide project support: meeting coordination, document prep and data entry.
• Oversee office supplies, moves, and records; assist with office expenses.
• Perform other duties as assigned by supervisor.

Skills

Excellent written and verbal comms

Strong organizational skills

Time management

Confidentiality

Interpersonal and customer service

Attention to detail

Independent and team work

Proactive and problem solving

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Karangalan Wet and Dry Market Cooperative

On-site - Rizal 1-3 Yrs Exp Bachelor Full-time

Job Description

Calendar Management

Manage and maintain complex calendar, including scheduling meetings, appointments, and travel arrangements.

Proactively identify and resolve potential scheduling conflicts.

Coordinate travel arrangements, including booking flights, hotels, and ground transportation.

Communication

Draft, edit, and proofread correspondence, including emails, letters, memos, and presentations.

Screen and direct phone calls and inquiries appropriately.

Communicate effectively with internal and external stakeholders, including clients, vendors, and colleagues.

Project Support

Provide administrative support for various projects, including meeting coordination, document preparation, and data entry.

Assist with the preparation of presentations, reports, and other materials as needed.

Track project timelines and deadlines.

Office Management

Maintain office supplies and equipment.

Assist with office moves and reconfigurations.

Manage office expenses and maintain accurate records.

Other Duties as Assigned

Perform other administrative duties as assigned by the [Supervisor Name/Title].

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office1 Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality.
• Excellent interpersonal and customer service skills.
• Ability to prioritize tasks and meet deadlines.
• Proactive and problem-solving skills.

Secretary Karangalan Wet and Dry Market Cooperative