Administrative Specialist/Assistant

McJean Property Management; Manila; On-site; PHP 167,000 - 234,000; Part time

Job summary

A property management company in Metro Manila is seeking a part-time administrative support role for fresh graduates or students. Responsibilities include answering phones, managing calendars, preparing documents, and basic financial tasks. The ideal candidate should possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This on-site position is a great opportunity for those looking to gain experience in a professional environment.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software, especially Microsoft Office Suite.
• Ability to work independently and as part of a team.

Responsibilities

• Answer phones and greet visitors.
• Manage calendars and schedule appointments.
• Prepare and organize documents and reports.
• Process expense reports and manage invoices.
• Provide support for project coordination.

Skills

Organizational skills

Multitasking abilities

Verbal communication

Written communication

Office software proficiency

Teamwork

Independence

Education

Bachelor's degree (Fresh Graduate/Student)

Tools

Microsoft Office Suite

Job description

On-site - Manila Fresh Graduate/Student Bachelor Part-time

Job Description

Key Responsibilities

• Communication :Answering phones, greeting visitors, handling correspondence (emails, memos, letters).
• Scheduling & Coordination:Managing calendars, booking meetings, arranging travel, coordinating events/teams.
• Document Management :Preparing, editing, and organizing documents, reports, and presentations; maintaining physical and electronic files.
• Financial Tasks :Processing expense reports, basic bookkeeping, tracking expenditures, managing invoices.

Typical Duties

• Scheduling appointments and updating calendars.
• Drafting and editing letters, memos, and reports.
• Managing incoming and outgoing mail and faxes.
• Maintaining databases and filing systems.
• Arranging staff meetings and preparing agendas.
• Providing support for events and project coordination.

Core Skills & Qualities

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication.
• Proficiency with office software (e.g., Microsoft Office Suite).
• Ability to work independently and as part of a team.