Administrative Specialist/Assistant

Quincy Supermarket; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Government-mandated benefits

Job summary

A well-known supermarket chain in Quezon City seeks an Admin Staff and Safety Officer to ensure safety compliance and oversee store security. The ideal candidate holds a 4-year degree, has over 2 years of relevant experience, and is proficient in MS Excel and MS Word. Responsibilities include supervising personnel, conducting inventory, and managing administrative records. This full-time role requires weekend availability and offers government-mandated benefits.

Qualifications

• Graduate of a 4-year course or equivalent.
• At least 2 years experience in administrative or related roles.
• Proficient in MS Excel and Word.

Responsibilities

• Act as Admin Staff and Safety Officer, ensuring store security.
• Supervise monitoring of employees and personnel.
• Conduct daily talks with security personnel.
• Maintain and update all logbooks, passes, and administrative records.
• Conduct daily pep talks with security personnel and janitors.
• Monitor cleanliness of offices, common areas, guardhouse, and store premises.
• Ensure proper posting of security personnel and merchandisers.
• Monitor building safety, lock premises after operating hours, and ensure equipment is properly turned off.
• Oversee store facilities, repairs, maintenance, and coordinate with contractors.
• Prepare and submit daily, weekly, and monthly administrative reports.
• Conduct inventory of store equipment, supplies, passes, and admin materials.
• Handle gate passes, lost and found items, and safekeeping of store assets.
• Assist HR and Admin Manager on maintenance, pest control, and safety-related concerns.
• Perform other administrative and safety-related tasks assigned by Management

Skills

Organizational skills

Leadership skills

Time management

Proficiency in MS Excel

Proficiency in MS Word

Attention to detail

Flexibility

Trustworthiness

Education

4-year college degree or equivalent

4-year course

Tools

MS Excel

MS Word

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Government Mandated Benefits

Qualifications

• Graduate of a 4-year course or equivalent
• At least 2 years experience in administrative, facilities, or related roles
• Strong organizational, leadership, and time management skills
• Ability to handle employees, security personnel, and vendors
• Knowledgeable in basic safety, security, and facilities management
• Proficient in MS Excel and MS Word
• Detail-oriented, flexible, firm, and trustworthy
• Willing to work on weekends, holidays, and shifting schedules

Responsibilities

• Act as Admin Staff and Safety Officer, ensuring store security and safety compliance
• Supervise in-and-out monitoring of employees, personnel, and merchandisers
• Ensure proper uniforms, IDs, and requirements before allowing entry to store premises
• Maintain and update all logbooks, passes, and administrative records
• Conduct daily pep talks with security personnel and janitors
• Monitor cleanliness of offices, common areas, guardhouse, and store premises
• Ensure proper posting of security personnel and merchandisers
• Monitor building safety, lock premises after operating hours, and ensure equipment is properly turned off
• Oversee store facilities, repairs, maintenance, and coordinate with contractors
• Prepare and submit daily, weekly, and monthly administrative reports
• Conduct inventory of store equipment, supplies, passes, and admin materials
• Handle gate passes, lost and found items, and safekeeping of store assets
• Assist HR and Admin Manager on maintenance, pest control, and safety-related concerns
• Perform other administrative and safety-related tasks assigned by Management