Office Staff

WNL Construction Inc.; Marilao; On-site; PHP 290,000 - 424,000; Full time

Job summary

WNL Construction Inc. in Bulacan, Philippines is seeking an organized Office Administrator to support daily office operations.

You will handle clerical tasks, document encoding, filing, and communications, coordinating meetings and maintaining records for projects and contracts. The role requires a Bachelor’s or Associate degree and strong MS Office skills, with attention to detail and the ability to multitask in a construction environment.

Qualifications

• Graduate of Bachelor’s degree, Associate degree, or relevant vocational/technical course.
• Experience in office administration, clerical work, construction administration, or related field is an advantage.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Good written and verbal communication skills.
• Strong organizational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to handle multiple tasks with minimal supervision.
• Experience in a construction environment is an advantage.

Responsibilities

• Perform day-to-day administrative and clerical tasks to support office operations.
• Prepare, encode, print, scan, photocopy, and organize documents as required.
• Maintain an organized and efficient filing and document management system.
• Monitor incoming and outgoing documents, correspondence, and office communications.
• Assist in preparing letters, memoranda, reports, forms, presentations, and other office documents.
• Coordinate meetings, appointments, and other office activities.
• Receive, record, distribute, and file company and project-related documents.
• Maintain electronic and physical filing systems.
• Assist in monitoring document submissions and pending requirements.
• Maintain records of contracts, purchase orders, invoices, correspondence, permits, reports, and other company documents.
• Assist in preparing document transmittals and maintaining document logs.
• Monitor office supplies, materials, and consumables.
• Prepare requests and coordinate the purchase or replenishment of office supplies.
• Assist in maintaining employee records and personnel files.
• Assist in monitoring daily timekeeping, attendance, leaves, and other employee records.
• Assist in onboarding and offboarding administrative requirements.
• Maintain confidentiality of employee and company information.
• Provide administrative assistance to the HR/Admin Officer or management as required.
• Provide administrative support to project teams, engineers, architects, and other project personnel.
• Assist in preparing and organizing project documents, reports, meeting minutes, transmittals, and correspondence.
• Coordinate the submission and retrieval of documents between the office, project sites, clients, consultants, contractors, and suppliers.
• Assist in monitoring project-related administrative requirements and deadlines.
• Perform other administrative and clerical duties as assigned by management.
• Support other departments when necessary to ensure smooth company operations.
• Observe company policies, procedures, confidentiality requirements, and workplace standards.
• Perform other related duties consistent with the position and the needs of the organization.

Skills

Office Administration

Document Management

Microsoft Office

Filing and Records

Coordination & Communication

Procurement & Supplier Coordination

Timekeeping & HR Admin

Basic Accounting Docs

Organization & Detail

Multitasking

Education

Bachelor's or Associate degree or equivalent

Tools

Microsoft Office / Excel

Job description

Duties and Responsibilities

1. General Office Administration

   • Perform day-to-day administrative and clerical tasks to support office operations.

   • Prepare, encode, print, scan, photocopy, and organize documents as required.

   • Maintain an organized and efficient filing and document management system.

   • Monitor incoming and outgoing documents, correspondence, and office communications.

   • Assist in preparing letters, memoranda, reports, forms, presentations, and other office documents.

   • Coordinate meetings, appointments, and other office activities.

2. Document Control and Filing

   • Receive, record, distribute, and file company and project-related documents.

   • Maintain electronic and physical filing systems.

   • Assist in monitoring document submissions and pending requirements.

   • Maintain records of contracts, purchase orders, invoices, correspondence, permits, reports, and other company documents.

   • Assist in preparing document transmittals and maintaining document logs.

3. Office Supplies and Equipment

   • Monitor office supplies, materials, and consumables.

   • Prepare requests and coordinate the purchase or replenishment of office supplies.

4. Employee and HR Administrative Support

   • Assist in maintaining employee records and personnel files.

   • Assist in monitoring daily timekeeping, attendance, leaves, and other employee records.

   • Assist in onboarding and offboarding administrative requirements.

   • Maintain confidentiality of employee and company information.

   • Provide administrative assistance to the HR/Admin Officer or management as required.

5. Project and Construction Administrative Support

   • Provide administrative assistance to project teams, engineers, architects, and other project personnel.

   • Assist in preparing and organizing project documents, reports, meeting minutes, transmittals, and correspondence.

   • Coordinate the submission and retrieval of documents between the office, project sites, clients, consultants, contractors, and suppliers.

   • Assist in monitoring project-related administrative requirements and deadlines.

6. Other Duties

   • Perform other administrative and clerical duties that may be assigned by management.

   • Support other departments when necessary to ensure smooth company operations.

   • Observe company policies, procedures, confidentiality requirements, and workplace standards.

   • Perform other related duties consistent with the position and the needs of the organization.

Qualifications

• Graduate of any Bachelor’s degree, Associate Degree, or relevant vocational/technical course.

• Previous experience in office administration, clerical work, construction administration, or a related field is an advantage.

• Computer literate and proficient in Microsoft Office applications, particularly Word and Excel.

• Good written and verbal communication skills.

• Strong organizational and time-management skills.

• Detail-oriented and able to maintain accurate records.

• Able to handle multiple tasks and work with minimal supervision.

• Experience in a construction environment is an advantage.

Key Skills

• Office Administration

• Document Management

• Microsoft Office / Excel

• Filing and Records Management

• Coordination and Communication

• Procurement and Supplier Coordination

• Timekeeping and HR Administrative Support

• Basic Accounting Documentation

• Organization and Attention to Detail

• Problem Solving and Multitasking