Administrative Specialist/Assistant

CKI BUILDERS & ENGINEERING SERVICES; Makati; On-site; PHP 446,400 - 669,600; Full time

Job summary

A construction and engineering services company in Makati seeks an experienced Administrative Specialist/Assistant. This role requires maintaining site records, handling communications, and coordinating administrative tasks. The candidate should have a Bachelor's degree in Business Administration or a related field, and at least 12 years of experience, preferably in construction. Proficiency in MS Office and strong organizational skills are essential for managing a fast-paced construction environment.

Qualifications

• 12+ years of experience in administrative support, preferably in construction.
• Ability to work under pressure in fast-paced environments.
• Detail-oriented and proactive in handling tasks.

Responsibilities

• Maintain site records and documents like permits and contracts.
• Prepare emails, memos, and project reports.
• Coordinate logistics for materials and supplies.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in MS Office

Interpersonal skills

Education

Bachelor's degree in Business Administration or Office Management

Job description

Overview

Administrative Specialist/Assistant role at CKI BUILDERS & ENGINEERING SERVICES.

Responsibilities

• Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).
• Prepare correspondence, memos, reports, and other documents as required.
• Handle incoming and outgoing communications (emails, phone calls, site notices).
• Documentation & Reporting
• Assist in preparing daily site reports, manpower reports, and other project-related documents.
• Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.
• Compile and submit site progress reports to the head office or project management.
• Coordination
• Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements.
• Facilitate requisition, issuance, and monitoring of site materials and supplies.
• Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).
• Logistics & Office Management
• Monitor site office supplies and equipment, ensuring availability and proper usage.
• Assist in arranging transportation, accommodations, and permits for workers as needed.
• Ensure compliance with company policies, safety standards, and site protocols.

Qualifications

• Bachelors degree in Business Administration, Office Management, or related field (preferred).
• At least 12 years of experience in administrative support, preferably in construction or engineering projects.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure in a fast-paced construction environment.
• Detail-oriented, proactive, and reliable.
• Strong interpersonal and coordination skills.
• Time management and prioritization abilities.
• Adaptability to site conditions and project demands.
• Confidentiality and professionalism in handling sensitive documents.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Human Resources, Administrative, and Legal
• Industries: Industrial Machinery Manufacturing and Engineering Services