Administrative Specialist/Assistant

CKI BUILDERS & ENGINEERING SERVICES; Quezon City; On-site; PHP 446,400 - 669,600; Full time

Job summary

A construction company in Quezon City is seeking an experienced Administrative Specialist/Assistant to support site operations. The ideal candidate will have a strong background in administrative support with at least 12 years of experience, preferably in the construction or engineering sectors. This full-time role includes maintaining site records, preparing documents, and ensuring compliance with company policies. Competitive candidates should be detail-oriented and skilled in MS Office.

Qualifications

• At least 12 years of experience in administrative support, preferably in construction or engineering projects.
• Detail-oriented, proactive, and reliable.
• Strong interpersonal and coordination skills.

Responsibilities

• Maintain and organize site records, files, and documents.
• Prepare correspondence, memos, reports, and other documents.
• Handle incoming and outgoing communications.

Skills

Organizational skills

Communication skills

Multitasking skills

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office (Word, Excel, PowerPoint)

Job description

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Location: Manila, National Capital Region, Philippines

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Responsibilities

• Maintain and organize site records, files, and documents (permits, contracts, drawings, time records, etc.).
• Prepare correspondence, memos, reports, and other documents as required.
• Handle incoming and outgoing communications (emails, phone calls, site notices).
• Assist in preparing daily site reports, manpower reports, and other project-related documents.
• Monitor and update attendance logs, Daily Time Records (DTR), and overtime requests.
• Compile and submit site progress reports to the head office or project management.
• Coordinate with contractors, suppliers, and site staff for logistical and administrative requirements.
• Facilitate requisition, issuance, and monitoring of site materials and supplies.
• Support HR and Accounting with submission of site-related documents (payroll, benefits, etc.).
• Monitor site office supplies and equipment, ensuring availability and proper usage.
• Assist in arranging transportation, accommodations, and permits for workers as needed.
• Ensure compliance with company policies, safety standards, and site protocols.

Qualifications

• Bachelor's degree in Business Administration, Office Management, or related field (preferred).
• At least 12 years of experience in administrative support, preferably in construction or engineering projects.
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with office equipment.
• Strong organizational, communication, and multitasking skills.
• Ability to work under pressure in a fast-paced construction environment.
• Detail-oriented, proactive, and reliable.
• Strong interpersonal and coordination skills.
• Time management and prioritization abilities.
• Adaptability to site conditions and project demands.
• Confidentiality and professionalism in handling sensitive documents.

Seniority Level

Associate

Employment Type

Full-time

Job Function

Human Resources, Administrative, and Legal

Industries

Industrial Machinery Manufacturing and Engineering Services