ADMINISTRATIVE ASSISTANT

FilFirst Concrete Innovations Inc.; Pasay; On-site; PHP 167,000 - 234,000; Full time

Job summary

FilFirst Concrete Innovations Inc. in Metro Manila seeks an Administrative Support role to handle daily office tasks, document filing, encoding, and preparation of letters and reports.

This position requires a Bachelor’s degree in Business Administration or related field and 1–2 years in admin or clerical work. You will coordinate with project sites and suppliers, manage records, and assist in procurement and logistics.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or a related field.
• 1–2 years of administrative or clerical work is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of document filing, recordkeeping, and office procedures.
• Good written and verbal communication skills and strong organizational abilities.

Responsibilities

• Handle daily office tasks, filing, encoding, photocopying, and documentation.
• Prepare letters, reports, memos, and other office correspondence.
• Maintain organized and updated company records and files.
• Organize and maintain project-related documents, permits, contracts, and reports.
• Assist in preparing and processing purchase requests, requisitions, and other documents.
• Ensure proper filing and safekeeping of important records.
• Coordinate with project sites, engineers, supervisors, and other departments.
• Assist in monitoring office supplies, equipment, and inventory.
• Facilitate communication between the office and construction sites.
• Assist in requesting quotations and coordinating with suppliers.
• Monitor deliveries, supplies, and equipment requests.
• Help arrange transportation and other logistical requirements.
• Perform other administrative tasks assigned by management.
• Provide general support to ensure efficient office and project operations.

Skills

Microsoft Office

Written and verbal communication

Time management

Detail oriented

Multitasking

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Key Responsibilities

1. Administrative Support

• Handle daily office tasks, filing, encoding, photocopying, and documentation.
• Prepare letters, reports, memos, and other office correspondence.
• Maintain organized and updated company records and files.

2. Document Management

• Organize and maintain project-related documents, permits, contracts, and reports.
• Assist in preparing and processing purchase requests, requisitions, and other documents.
• Ensure proper filing and safekeeping of important records.

3. Office and Project Coordination

• Coordinate with project sites, engineers, supervisors, and other departments.
• Assist in monitoring office supplies, equipment, and inventory.
• Facilitate communication between the office and construction sites.

4. Procurement and Logistics Support

• Assist in requesting quotations and coordinating with suppliers.
• Monitor deliveries, supplies, and equipment requests.
• Help arrange transportation and other logistical requirements.

5. Other Duties

• Perform other administrative tasks assigned by management.
• Provide general support to ensure efficient office and project operations.

Key Purpose of the Position

To provide efficient administrative, documentation, and coordination support to ensure smooth office operations and effective construction project support.

Education / Qualifications

• Bachelor's degree in Business Administration, Office Administration, or any related field.
• At least 1-2 years of experience in administrative or clerical work is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, and Outlook).
• Knowledge of document filing, recordkeeping, and office procedures.
• Good written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Detail-oriented, trustworthy, responsible, and able to work with minimal supervision.
• Willing to coordinate with construction site personnel, suppliers, and other departments.