Admin Assistant

AMD Electrical Contractors Inc.; Quezon City; On-site; PHP 167,000 - 279,000; Full time

Job summary

AMD Electrical Contractors Inc. is seeking an Administrative Assistant to provide essential administrative and clerical support, ensuring smooth daily office operations.

The role focuses on processing and maintaining company documents, permits, and records, with a preference for experience in construction or engineering environments. The candidate should have at least 1 year in a similar role, be proficient in Microsoft Office, and demonstrate strong organizational and communication skills.

Qualifications

• Experience as Administrative Assistant or similar role (1+ year).
• Familiarity with government documents, permits, licenses, and regulatory filings.
• Strong organizational and record-keeping abilities.
• Proficient in Microsoft Office and general office software.
• Good written and verbal communication skills.
• Willing to perform fieldwork and visit government offices as needed.

Responsibilities

• Prepare, process, organize, and maintain company documents, contracts, permits, and other administrative paperwork.
• Assist in processing government-related documents, permits, licenses, and regulatory requirements.
• Monitor document submissions, renewals, deadlines, and follow-ups with offices and agencies.
• Coordinate with project sites, suppliers, contractors, and government offices regarding document requirements.
• Maintain an organized filing system for physical and digital records.
• Assist in preparing letters, reports, memoranda, and other business correspondence.
• Provide administrative support for procurement, logistics, and project documentation.
• Perform other administrative duties as assigned by the superior.

Skills

Detail-oriented

Organized

Communication skills

Coordination

Multitasking

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The Administrative Assistant provides administrative and clerical support to ensure smooth daily office operations. The role is responsible for processing, organizing, monitoring, and maintaining company documents, permits, records, and other administrative requirements, preferably within the construction industry.

Key responsibilities

• Prepare, process, organize, and maintain company documents, contracts, permits, and other administrative paperwork.
• Assist in processing government-related documents, business permits, licenses, and regulatory requirements.
• Monitor document submissions, renewals, deadlines, and follow-ups with concerned offices and agencies.
• Coordinate with project sites, suppliers, contractors, and government offices regarding document requirements.
• Maintain an organized filing system for both physical and digital records.
• Assist in preparing letters, reports, memoranda, transmittals, and other business correspondence.
• Provide administrative support for procurement, logistics, and project-related documentation.
• Perform other administrative duties as assigned by the immediate superior.

About you

• At least 1 year of experience as an Administrative Assistant, Office Assistant, or in a similar role.
• Preferably with experience in the construction or engineering industry.
• Knowledgeable in processing permits, licenses, contracts, and other business documents.
• Familiar with government transactions and documentation requirements.
• Proficient in Microsoft Office (Word, Excel, and Outlook).
• Organized, detail-oriented, and capable of handling multiple tasks.
• Good communication and coordination skills.
• Willing to handle fieldwork and visit government offices when necessary.
• Document control and records management.
• Government permits and regulatory processing.