Administrative Officer

Sta. Clara International Corp.; Mandaluyong; On-site; PHP 391,000 - 614,000; Full time

Job summary

Sta. Clara International Corp. is seeking an Administrative Officer to oversee daily administrative operations at the office and on project sites.

You will develop and enforce policies, supervise staff, manage resources, and ensure proper handling of company records and documentation to support smooth site activities. The role requires a Bachelor's degree in a related field and 3–5 years of administrative experience, preferably in construction.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration or related field.
• 3–5 years of relevant experience in administrative operations, preferably in construction.
• Experience supervising administrative staff and managing office/project-site operations.
• Knowledge of general administration, facilities management, document control and office procedures.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Oversee and manage daily administrative operations at the office or assigned project site.
• Develop, implement, and monitor administrative policies, procedures, and systems to ensure operational efficiency.
• Supervise administrative staff and ensure tasks and responsibilities are carried out.
• Monitor office and project site supplies, facilities, equipment, and other resources.
• Oversee preparation, filing, and safekeeping of documents for company and projects.
• Coordinate with departments, managers, suppliers and stakeholders on administrative requirements.
• Monitor attendance, timekeeping records, and personnel-related matters.
• Ensure timely processing of purchase requests and office supplies requisitions.
• Assist in budget monitoring and control of administrative expenses.
• Ensure compliance with company policies and government regulations.
• Identify areas for improvement and streamline processes.
• Prepare and submit administrative reports to management.
• Perform other duties as assigned.

Skills

Leadership

Organizational skills

Communication

Problem-solving

Detail-oriented

Time management

Multitasking

Deadline-oriented

Punctuality

Education

Bachelor's Degree in Business Administration / Management / Office Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Office

Job description

The Administrative Officer is responsible for overseeing and managing the company's administrative operations to ensure efficient office and project site activities. The role involves supervising administrative functions, implementing company policies and procedures, managing office resources, coordinating with various departments, and ensuring the proper handling of company records and documentation.

Duties and Responsibilities:

1. Oversee and manage daily administrative operations at the office or assigned project site.

2. Develop, implement, and monitor administrative policies, procedures, and systems to ensure operational efficiency.

3. Supervise administrative staff and ensure that assigned tasks and responsibilities are properly carried out.

4. Monitor office and project site supplies, facilities, equipment, and other administrative resources.

5. Oversee the preparation, processing, filing, and safekeeping of company and project-related documents.

6. Coordinate with different departments, project managers, suppliers, and external stakeholders regarding administrative requirements.

7. Monitor employee attendance, timekeeping records, and other administrative personnel-related matters.

8. Ensure the timely processing of purchase requests, office supplies requisitions, and other administrative transactions.

9. Assist in budget monitoring and control of administrative expenses.

10. Ensure compliance with company policies, procedures, and applicable government regulations related to administrative operations.

11. Identify areas for improvement and recommend measures to streamline administrative processes.

12. Prepare and submit administrative reports and updates to management.

13. Perform other related duties as may be assigned by the immediate superior.

Qualifications:

• Graduate of a Bachelor's Degree in Business Administration, Management, Office Administration, or any related field.

• With at least 3–5 years of relevant experience in administrative operations, preferably in the construction industry.

• With experience in supervising administrative staff and managing office or project site operations.

• Knowledgeable in general administration, facilities management, document control, and office procedures.

• Proficient in Microsoft Office applications, particularly Word and Excel.

• Good leadership, organizational, communication, and problem-solving skills.

• Highly organized, detail-oriented, proactive, and capable of managing multiple responsibilities.

• Hardworking, punctual, responsible, and able to meet deadlines.

• Willing to be assigned to project sites when necessary.