Administrative Specialist/Assistant

M&M Consultancy; Makati; On-site; PHP 223,200 - 279,000; Full time

Job summary

A consulting firm in Metro Manila is seeking an experienced Administrative Assistant to support executives and manage office tasks. The ideal candidate will oversee various administrative duties, organize files, manage calendars, and communicate regularly with government offices. Excellent communication and organizational skills are crucial for this role, which requires making independent decisions and collaborating with team members to ensure smooth daily operations.

Qualifications

• Excellent oral and written communication skills are essential.
• Administrative assistants need to make independent decisions daily.
• Ability to maintain order and up‑to‑date files.

Responsibilities

• Overseeing routine and advanced duties for other professionals.
• Organizing files, creating correspondence, and preparing reports.
• Managing calendars and preparing invoices.
• Handling general office tasks and administrative duties.
• Updating and preparing reports while maintaining filing systems.
• Acts as Secretary to the President.
• Communicates with different government offices regarding documentation.
• Provides instructions on the day‑to‑day errands of the Liaison Officer.
• Perform other duties as may be assigned.

Skills

Communication

Decision-making

Organizational skills

Job description

Job Summary

The Administrative Assistant is responsible for performing various administrative and clerical tasks. These include assisting and supporting executives, managers, and employees with daily office needs, as well as managing our company's general administrative activities.

Duties and Responsibilities

• Overseeing routine and advanced duties for other professionals, and providing support to other team members
• Organizing files, creating correspondence, and preparing reports or documents.
• Managing calendars, errands of the Liaison Officer, and preparing invoices.
• Handling general office tasks and administrative duties.
• Updating and preparing reports, and maintaining filing systems.
• Acts as Secretary to the President in dealing with clients and their assistants.
• Excellent oral and written communication skills are essential.
• Decision‑making: administrative assistants need to make independent decisions daily, addressing the best way to handle specific tasks.
• Communications and collaboration: An administrative assistant must collaborate with different government offices such as DOLE, Bureau of Immigration, SEC, BIR, and other municipalities, and clients regularly.
• Organizational skills: The ability to maintain order and up‑to‑date files helps ensure executives don't miss important details or information.
• Communicates with the different government offices and sub‑contract providers regarding documentation requirements.
• Provides instructions on the day‑to‑day errands or activities of the Liaison Officer.
• Perform other duties and responsibilities as may be assigned from time to time.