Admin Assistant/Liaison Officer

Instalimb Solutions Philippines Inc.; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A local administration services company in Metro Manila is seeking an administrative professional to handle various office tasks and liaise with government agencies. Responsibilities include managing documents, maintaining office organization, and ensuring communication flow with external partners. Ideal candidates should have a Vocational course, at least 2 years of relevant experience, and strong negotiation skills. The role requires resourcefulness and a detail-oriented approach, especially in conserving document confidentiality.

Qualifications

• At least 2 years of work experience in Admin and as a Liaison Officer.
• Established connections with government agencies is a plus.
• Strict commitment to confidentiality when delivering documents.

Responsibilities

• Serve as a point of contact for employees on admin queries.
• Handle delivery of confidential documents.
• Document and docket files accurately.

Skills

Resourcefulness

Detail-oriented

Negotiation skills

Good communication

Education

Vocational/2 year course related to the position

Tools

Microsoft Office

Google Workspace

Job description

Job Description

• Being one of the point of contact for employees on any admin related queries
• Handle delivery of important and confidential documents to clients, business partners, government agencies, etc
• Be responsible for the documentation and docketing (manual & electronic) of files
• Keep accurate logs and complete paperwork for tasks or activities
• Ensure proper office housekeeping
• Perform general office or clerical work such as filing of documents, operating office equipment, etc.
• Maintain good relationships and connections with government offices, external agencies, etc.
• Helping with various arrangements internally, from travel to processing expenses
• Maintaining a database, ensuring that records are complete and current.
• Purchasing necessary supplies (eg. Office/Pantry)
• Other assigned jobs in connection to corporate administration by performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Assist on planning in-house events
• Preparing customer documents
• Regular reporting to managers
• Support communication with external partners
• Participating in daily/Weekly/Monthly meetings
• Managing inventory, and receiving from and sending to production materials between the regional head office in Manila
• Being responsible for managing sales (cash-in) and expense (cash-out) of the branch, which involves bank depositing and withdrawing
• Ensure proper office housekeeping including daily cleaning of the branch following the building garbage management guidelines.
• Additional tasks related to the position assigned by the manager and employer.

Qualifications

• With Vocational/2 year course related to the position
• With at least 2 years work experience in Admin and background as Liaison Officer
• Established connections with different government agencies is a plus
• Possess strict commitment to deliver documents without viewing or revealing any of the information unless necessary or told to do so
• Must be resourceful, detail-oriented and has good negotiation skills
• Observe the policies and processes in place in the conduct of duty
• Transact on behalf of the company in a professional manner
• Ability to manage unforeseen circumstances such as change in pick-up or drop-off point
• Ability to use software such as Microsoft Office and Google Workspace
• Must be responsible and accountable to handle sales and expense