Administrative Head (Engineering/Technical)

Cap One Resources and Equity Corporation; Davao del Sur; On-site; PHP 334,800 - 558,000; Full time

Job summary

A leading administrative solutions firm in the Philippines, seeks an experienced Administrative Manager to provide high-level support to engineering departments. You will manage technical documentation, support financial compliance, and supervise administrative staff. Ideal candidates have a Bachelor's degree in a relevant field, proven management experience, and strong proficiency in MS Office and QuickBooks. This role combines leadership with operational support, requiring excellent communication and organizational skills.

Qualifications

• Proven experience in administrative management, ideally in technical or engineering teams.
• Strong technical skills in database management and accounting software.
• Ability to work in a fast-paced environment.

Responsibilities

• Manage technical documentation, drawings, RFIs, submittals, and archive records.
• Prepare presentations, charts, and dashboards for management.
• Coordinate meetings, manage calendars, and handle correspondence.
• Oversee invoice processing, track expenses, and assist with budgeting.
• Supervise admin staff and develop efficient workflows.
• Negotiate contracts and manage supplier relationships.

Skills

Leadership

Communication

Problem-solving

Time management

Detail-oriented

Education

Bachelor's degree (Engineering, Business Admin, or related field)

Tools

MS Office (Excel, Word)

QuickBooks

Job description

Leads administrative functions, providing high-level support to engineering/technical departments, ensuring operational efficiency, resource management, and adherence to company standards, leveraging technical knowledge for better coordination with site/project teams.

Key Responsibilities

• Project & Document Control: Manage technical documentation, drawings, RFIs, submittals, and archive records; oversee daily, weekly, and monthly progress reports.
• Reporting & Analysis: Consolidate data, prepare presentations, charts, and dashboards for management; analyze resource data and operational activities.
• Operational Support: Coordinate meetings, manage calendars, arrange travel, handle correspondence (emails, calls), and manage office supplies/equipment.
• Financial & Compliance: Oversee invoice processing, track expenses, assist with budgeting/forecasting, and ensure compliance with financial/industry standards.
• Team Leadership: Supervise admin staff, delegate tasks, train new hires, act as liaison between technical teams and upper management, and develop efficient workflows.
• Vendor & Contract Management: Negotiate contracts, manage supplier/contractor relationships.

Qualifications & Skills

• Education: Bachelor's degree (Engineering, Business Admin, or related field preferred).
• Experience: Proven experience in administrative management, ideally supporting technical or engineering teams.
• Technical Skills: Proficiency in MS Office (Excel, Word, etc.), database management, accounting software (QuickBooks), and understanding of engineering project lifecycles.
• Soft Skills: Strong leadership, communication, problem-solving, time management, detail-orientation, and ability to work in a fast-paced environment.