Administrative Specialist/Assistant

Mactan Rock Industries Inc.; Lapu-Lapu; On-site; PHP 167,000 - 290,000; Full time

Job summary

A reputable construction materials company is seeking an Office Administrative Assistant to support the Director of Marketing. The role involves coordinating meetings, managing schedules, and handling communication and documentation. Candidates should possess an Office Administrative degree or related field, with a pleasing personality and strong oral and written communication skills. This position offers a dynamic work environment in Lapu-Lapu, Central Visayas.

Qualifications

• Pleasing personality and appearance.
• Ability to work with less supervision and under pressure.
• Strong oral and written communication skills.
• Organized and systematic.

Responsibilities

• Coordinate, plan and prepare meetings for the Director of Marketing.
• Analyze documents to determine their significance and plan distribution.
• Prepare agendas and make arrangements for meetings.
• Make travel arrangements for the Director of Marketing.
• File and receive documents and reports.
• Record minutes during meetings.
• Manage and maintain the Director's schedules.
• Maintain cleanliness of the Director's office.
• Liquidate funds and receipts of expenses.
• Coordinate with personnel for tasks assigned.

Skills

Oral and written communication

Organized & systematic

Ability to work under pressure

Independent with minimal supervision

Education

Office Administrative graduate or any other related course

Job description

Qualifications

1. Office Administrative graduate or any other related course
2. Pleasing personality and appearance
3. Can work less supervision, under pressure and work overtime.
4. With good in both oral and written communication.
5. Organize and Systematic

Responsibilities

1. Coordinate, plan and prepare of meetings, conference and telephone calls of the Director of Marketing.
2. Read and analyze incoming and outgoing documents and determine their significance and plan their distribution.
3. Prepare agendas a d make arrangement per committee, office staff and other meetings.
4. Purchase tickets, make travel arrangement and itinerary for the Director of Marketing.
5. File and receive corporate documents, records and reports of the Director of Marketing.
6. Attend meetings called by the Director of Marketing in order to record minutes.
7. Manage and maintain the schedules of the Director of Marketing'
8. Maintain cleanliness of the office of the Director of Marketing.
9. Liquidate funds/receipts of expenses of the Director of Marketing.
10. Coordinate with concerned personnel, managers and affiliates for any directives/instructions of the Director of Marketing, and all other tasks assigned by the Director of Marketing.