Administrative Specialist/Assistant

Never Die VE Training Center; Cebu City; On-site; Full time

Job summary

A diving training center is seeking an administrative officer to handle daily operations such as scheduling, record-keeping, and logistics for diving trips. Ideal candidates should have a diploma or degree in business administration, knowledge of diving regulations, and strong organizational and customer service skills. This role is located in Lapu-Lapu, Philippines.

Qualifications

• Diploma or degree in business administration or a related field.
• Experience in the diving or maritime industry is an advantage.
• Knowledge of diving industry regulations and certifications (PADI, SSI, etc.).
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and administrative software.
• Excellent communication and customer service skills.
• Attention to detail and ability to work in a fast-paced environment.

Responsibilities

• Handle daily administrative operations, including scheduling and record-keeping.
• Manage bookings, customer inquiries, and payments.
• Maintain diver certifications and regulatory compliance records.
• Coordinate logistics for diving trips, including equipment and transportation.
• Assist in inventory management of diving gear and supplies.
• Prepare reports, invoices, and documentation related to diving operations.
• Liaise with clients, vendors, and regulatory authorities.

Skills

Organizational skills

Multitasking

Communication skills

Customer service skills

Education

Diploma or degree in business administration or related field

Tools

Microsoft Office

Administrative software

Job description

Job Description

Responsibilities

• Handle daily administrative operations, including scheduling and record-keeping.
• Manage bookings, customer inquiries, and payments.
• Maintain diver certifications, permits, and regulatory compliance records.
• Coordinate logistics for diving trips, including equipment and transportation.
• Assist in inventory management of diving gear and supplies.
• Prepare reports, invoices, and documentation related to diving operations.
• Liaise with clients, vendors, and regulatory authorities.

Qualifications

• Diploma or degree in business administration or a related field.
• Experience in the diving or maritime industry is an advantage.
• Knowledge of diving industry regulations and certifications (PADI, SSI, etc.).
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office and administrative software.
• Excellent communication and customer service skills.
• Attention to detail and ability to work in a fast-paced environment.