Administrative Specialist/Assistant

101 Supply Chain Solutions Inc.; Cavite City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A logistics and supply management company in Cavite is seeking an experienced administrative professional to oversee daily operations, manage procurement, and coordinate asset management. Candidates should possess a Bachelor's degree and at least 3 years of relevant experience, along with strong organizational skills and proficiency in MS Office applications. This is a full-time, on-site position offering growth within the company.

Qualifications

• Minimum of 3 years of experience in administration, procurement, or asset management.
• Strong understanding of procurement compliance and asset management.
• Ability to conduct internal audits related to administrative processes.

Responsibilities

• Oversee daily administrative operations to ensure smooth business processes.
• Manage the end-to-end procurement for supplies and maintain inventory levels.
• Coordinate asset management and conduct periodic checks on company assets.
• Support company events and maintain records and archives.

Skills

Strong organizational skills

Attention to detail

Vendor management

Knowledge of inventory systems

Proficient in MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office applications

ERP systems

Job description

On-site - Cavite 1-3 Yrs Exp Bachelor Full-time

Job Description

1. General Administration

• Oversee and coordinate daily administrative operations to ensure smooth business processes.
• Serve as the central point of contact for branch administrative concerns.
• Maintain updated records of administrative policies, forms, and templates.
• Assist in the preparation and monitoring of the department’s budget.

2. Procurement & Supplies Management

• Manage end-to-end procurement process for office, pantry, warehouse, and operational supplies.
• Source, evaluate, and negotiate with suppliers to ensure cost-effective and quality purchases.
• Maintain and monitor inventory levels to avoid shortages or overstocking.
• Ensure timely replenishment and proper distribution of supplies across branches.

3. Asset Management

• Maintain an updated company asset registry for all locations (office equipment, furniture, IT hardware, etc.).
• Oversee tagging, monitoring, repair, and disposal of company assets in coordination with relevant departments.
• Conduct periodic physical asset inventory to ensure accountability.
• Supervise housekeeping personnel (in-house or outsourced) to ensure cleanliness, orderliness, and sanitation in all facilities.
• Coordinate with vendors for deep cleaning, pest control, and other specialized cleaning services.

5. Office Administration Support

• Manage office supplies requests, courier/logistics coordination for documents, and petty cash handling.
• Organize and maintain company files, records, and archives.
• Support company events, meetings, and employee engagement activities from an admin perspective.

6. Internal Audit (Admin-related)

• Conduct periodic checks on procurement compliance, asset usage, and housekeeping standards.
• Prepare audit reports and recommend corrective actions for admin-related gaps.
• Bachelor’s degree in Business Administration, Office Management, or related field.
• At least 3 years of experience in administration, procurement, or asset management.
• Strong organizational skills and attention to detail.
• Knowledge of vendor management, inventory systems, and internal audit processes.
• Proficient in MS Office applications; experience with ERP systems is an advantage.