Administrative Operations Specialist

Thames International School; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Thames International School is seeking an Administrative Associate to provide comprehensive administrative support across departments and ensure efficient day-to-day operations. You will handle office tasks, coordinate communications, prepare documents, and assist with events and data management.

The role requires an Associate's degree (Bachelor’s preferred), at least two years of experience, and strong Microsoft Office skills.

Qualifications

• Associate’s degree in Business Administration, Office Management, or related field; bachelor’s preferred.
• Minimum 2 years of administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.

Responsibilities

• Assist daily office operations and maintain an organized environment.
• Manage office supplies, scheduling, agendas, and minutes.
• Coordinate internal/external communications and events logistics.
• Maintain electronic/physical filing systems and prepare reports.
• Support basic bookkeeping, invoicing, and budgeting tasks.
• Collaborate with teams on projects and monitor progress.
• Provide courteous customer service and protect confidential information.

Skills

Office administration

Organizational skills

Written communication

Verbal communication

Attention to detail

Education

Associate’s degree in Business Administration / Office Management

Bachelor’s degree preferred

Job description

Thames International School is seeking an Administrative Associate to provide comprehensive administrative support across departments and ensure efficient day-to-day operations. You will handle office tasks, coordinate communications, prepare documents, and assist with events and data management.

The role requires an Associate's degree (Bachelor’s preferred), at least two years of experience, and strong Microsoft Office skills.