Administrative & Operations officer

NOVATEK I.T. SERVICES; Davao City; On-site; PHP 350,000 - 520,000; Full time

Job summary

NOVATEK I.T. SERVICES is seeking a capable Administrative & Finance Assistant to support daily operations, coordinate office processes and assist across finance, procurement, logistics, and general business needs.

Responsibilities include preparing quotations and invoices, monitoring expenses, coordinating procurement and inventory, and maintaining accurate records. The role requires strong Excel skills, excellent organization, and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Knowledge or experience in finance, bookkeeping, or accounting is preferred.
• Experience in logistics, procurement, or inventory management is an advantage.
• Proficiency in Microsoft Excel and other office applications.
• Strong organisational and time-management skills with close attention to detail.
• Ability to multitask, prioritise responsibilities, and work independently.
• Proactive, resourceful, dependable, and willing to work in a fast-paced environment.
• Clear communication and effective coordination skills.

Responsibilities

• Handle daily administrative and office operations.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Monitor accounts receivable, accounts payable, and business expenses.
• Coordinate procurement, inventory, deliveries, and logistics.
• Liaise with suppliers, customers, and internal teams to support efficient business operations.
• Prepare basic financial and operational reports.
• Maintain accurate records and ensure documents are organised and up to date.
• Assist management with day-to-day business requirements.
• Perform other tasks as assigned.

Job description

About the role

Support the smooth and efficient operation of the business by managing daily administrative activities, coordinating office processes, and providing reliable assistance across finance, procurement, logistics, and general business requirements.

Key responsibilities

• Handle daily administrative and office operations.
• Prepare quotations, invoices, purchase orders, and other business documents.
• Monitor accounts receivable, accounts payable, and business expenses.
• Coordinate procurement, inventory, deliveries, and logistics.
• Liaise with suppliers, customers, and internal teams to support efficient business operations.
• Prepare basic financial and operational reports.
• Maintain accurate records and ensure documents are organised and up to date.
• Assist management with day-to-day business requirements.
• Perform other tasks as assigned.

What we're looking for

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Knowledge or experience in finance, bookkeeping, or accounting is preferred.
• Experience in logistics, procurement, or inventory management is an advantage.
• Proficiency in Microsoft Excel and other office applications.
• Strong organisational and time-management skills with close attention to detail.
• Ability to multitask, prioritise responsibilities, and work independently.
• Proactive, resourceful, dependable, and willing to work in a fast-paced environment.
• Clear communication and effective coordination skills.