Administrative Operations Specialist

Kylin Human Resources and Manning Corp.; Makati; On-site; PHP 300,000 - 540,000; Full time

Job summary

Kylin Human Resources and Manning Corp. seeks an organized Office Administrator to support daily operations in Metro Manila.

You will coordinate administration, purchasing, and finance-related documentation, while maintaining records and ensuring timely processing of invoices and payments. Ideal candidates hold a bachelor’s degree in Business Administration and 2–4 years of corporate administration experience, with proficiency in Excel/Google Workspace and strong English/Filipino communication.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Preferably 2–4 years of corporate administration experience.
• Hands-on experience with purchasing, invoices, vendor coordination and facilities coordination.
• Strong written and spoken English and Filipino; Chinese language skills are an advantage.
• Proficiency in Microsoft Excel, Word, Outlook and/or Google Workspace.
• Organised, dependable, detail-oriented and able to prioritise independently.
• A proactive learner with good follow-through, ownership and sound judgment.
• Ability to handle confidential information professionally.

Responsibilities

• Coordinate daily office administration and support operational continuity.
• Handle purchase requisitions, quotations, supplier comparisons, purchase order follow-ups and purchases.
• Prepare and validate invoices, payment requests and supporting records; coordinate with Finance and monitor outstanding payments.
• Manage office vendors, utilities, contracts and service schedules.
• Coordinate facilities repairs, preventive maintenance and service providers.
• Maintain assets, inventories, handovers and administrative trackers.
• Prepare regular reports, filing, standard operating procedures and audit-ready documentation.
• Follow up with internal stakeholders, flag risks and resolve issues promptly.
• Support other office and residential administrative matters as assigned.

Skills

English & Filipino

Chinese language

Organizational skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Outlook

Google Workspace

Job description

About the role

Support the smooth and efficient operation of the office by coordinating administration, purchasing, finance-related documentation, vendors, facilities and day-to-day operational requirements. This role is suited to an organised and dependable professional who can manage multiple priorities, maintain accurate records and follow through on operational matters with sound judgment.

Key responsibilities

• Coordinate daily office administration and support operational continuity.
• Handle purchase requisitions, quotations, supplier comparisons, purchase order follow-ups and purchases.
• Prepare and validate invoices, payment requests and supporting records; coordinate with Finance and monitor outstanding payments.
• Manage office vendors, utilities, contracts and service schedules.
• Coordinate facilities repairs, preventive maintenance and service providers.
• Maintain assets, inventories, handovers and administrative trackers.
• Prepare regular reports, filing, standard operating procedures and audit-ready documentation.
• Follow up with internal stakeholders, flag risks and resolve issues promptly.
• Support other office and residential administrative matters as assigned.

What we're looking for

• Bachelor's degree in Business Administration or a related discipline.
• Preferably 2–4 years of corporate administration experience.
• Hands-on experience with purchasing, invoices, vendor coordination and facilities coordination.
• Strong written and spoken English and Filipino; Chinese language skills are an advantage.
• Proficiency in Microsoft Excel, Word, Outlook and/or Google Workspace.
• Organised, dependable, detail-oriented and able to prioritise independently.
• A proactive learner with good follow-through, ownership and sound judgment.
• Ability to handle confidential information professionally.