Administrative Assistant

Apeiron Bioenergy Inc,; Valenzuela; On-site; PHP 180,000 - 300,000; Full time

Job summary

Apeiron Bioenergy Inc. is hiring for an administrative and coordination support role to assist the Business Development and Logistics teams in maintaining records, documents, schedules, and reports.

The role involves data entry, filing, and coordinating with customers, suppliers, and internal teams to ensure timely completion of tasks. The ideal candidate is a senior high school graduate or college-level, with basic computer skills and strong attention to detail.

Qualifications

• Senior High School graduate or college level; vocational or college qualification is an advantage.
• Basic computer skills, including Word, Excel, and email.
• Organized, responsible, and attentive to details.
• Good communication skills and willingness to learn.

Responsibilities

• Encode and update customer, supplier, collection, delivery, and other operational information in company records and spreadsheets.
• Assist in preparing, checking, scanning, photocopying, filing, and organizing business and logistics documents.
• Help track business leads, supplier details, collection schedules, deliveries, and shipment records.
• Coordinate with customers, suppliers, drivers, and internal teams to obtain information and follow up on documents or schedules.
• Assist in preparing simple daily, weekly, or monthly reports and updating monitoring sheets.
• Report missing documents, schedule changes, discrepancies, or other issues to the immediate supervisor.
• Assist with meeting arrangements, schedules, office supplies monitoring, and other routine administrative tasks.
• Maintain orderly physical and electronic files and handle company information responsibly.
• Provide general administrative and operational support to the Business Development and Logistics teams as needed.

Skills

Organized

Communication skills

Detail-oriented

Education

Senior High School graduate or college level; vocational or college qualification is an advantage

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook (Email)

Job description

About the role

To provide basic administrative and coordination support to the Business Development and Logistics teams, helping ensure that company records, documents, schedules, and reports are properly maintained and completed on time.

Key responsibilities

• Encode and update customer, supplier, collection, delivery, and other operational information in company records and spreadsheets.
• Assist in preparing, checking, scanning, photocopying, filing, and organizing business and logistics documents.
• Help track business leads, supplier details, collection schedules, deliveries, and shipment records.
• Coordinate with customers, suppliers, drivers, and internal teams to obtain information and follow up on documents or schedules.
• Assist in preparing simple daily, weekly, or monthly reports and updating monitoring sheets.
• Report missing documents, schedule changes, discrepancies, or other issues to the immediate supervisor.
• Assist with meeting arrangements, schedules, office supplies monitoring, and other routine administrative tasks.
• Maintain orderly physical and electronic files and handle company information responsibly.
• Provide general administrative and operational support to the Business Development and Logistics teams as needed.

About you

• Senior High School graduate or college level; vocational or college qualification is an advantage.
• Basic computer skills, including Microsoft Word, Excel, and email.
• Organized, responsible, and attentive to details.
• Good communication skills and willingness to learn.
• Able to work well with others, follow instructions, and manage several tasks.
• Previous experience in office administration, logistics, data entry, or a similar role is an advantage but not required.