Sales Administrative Officer

Private Advertiser; Quezon City; On-site; PHP 223,000 - 446,000; Full time

Job summary

Private Advertiser is seeking an organized professional to support accounting, administrative, and operational tasks. The role requires managing competing priorities, effective communication, and building relationships with a diverse group of colleagues and clients.

Responsibilities include coordinating meetings, processing vendor payments, handling travel bookings, preparing quotations, and maintaining accurate records and spreadsheets for management review.

Qualifications

• Bachelor’s degree in accounting, business administration, or any business-related course.
• Proficient in Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and organisational skills.
• Ability to multitask, manage time effectively, and prioritise tasks.
• Excellent written and verbal communication skills.
• Customer-oriented, patient and confident approach.
• Ability to work collaboratively and build relationships with a wide variety of people.

Responsibilities

• Provide general office support, including answering phone calls, sorting emails, and arranging appointments.
• Plan meetings and take detailed minutes.
• Assist with booking flights and hotels for business trips abroad and locally.
• File and safeguard legal documents and other business-related documentation.
• Custodian for office supplies.
• Monitor and process expenses related to usage and preventive maintenance of service vehicles.
• Process payments to third-party vendors (e.g., security, accounting firms, law firms).
• Update spreadsheets and databases regularly as required by management.
• Encode and analyze sales and expense transactions.
• Check and validate reports against supporting documents.
• Liaise with other administrative assistants to handle requests from senior management.
• Prepare business quotations and proposals for client approvals.
• Assist with sourcing and procurement of marketing materials and event needs.
• Organize and coordinate marketing/promotional events and social media uploads.
• Assist HR processes and related projects as needed.

Skills

Analytical thinking

Multitasking

Time management

Written and verbal communication

Customer-oriented approach

Collaborative working

Education

Bachelor’s degree in accounting, business administration, or related field

Tools

Microsoft Office

Job description

About the role

Join a collaborative business team where you will contribute your accounting, administrative, analytical, and customer-focused capabilities to support smooth day-to-day operations. This opportunity is suited to an organised professional who can manage competing priorities, communicate effectively, and build positive relationships with a wide variety of people.

Key responsibilities

Provide general office support, which can include answering phone calls, sorting emails, and arranging appointments

• Plan meetings and take detailed minutes

• Assist with the booking of flights and hotels for business trips abroad and locally

• Responsible for filing and safe keeping of legal documents and other business related documentation

• Custodian for office supplies

• Monitor and process expenses related to usage and preventive maintenance of service truck, service car and motorcycles

• Monitor and process payment to third party vendor (ex. security guard agency, accounting and law firms, etc)

• Regular update of spreadsheets and databases as required by management

• Encoding and data analysis of sales and expenses related transactions

• Check and validate sales and expense reports, inventory reports against supporting documents (invoices, expense reimbursement forms, inventory pull out forms, bank documents, etc)

• Liaise with other administrative assistants to handle request and queries from senior management

• Responsible for preparing business quotations and proposals, securing the appropriate approvals before sending to client.

• Assist with sourcing and procurement of marketing materials/supplies (brochures, fliers, catalogs) required for day to day operations and also for events and exhibits needs

• Assist with the organization and coordination of marketing and promotional events, such as conferences, exhibitions, trade shows.

• Assist with the production and uploading of materials on social media/e-commerce pages

• Communicate directly with clients and provide general support to visitors Additional tasks maybe assign from time to time such as HR process improvement or other HR related projects

What we're looking for

• Bachelor’s degree in accounting, business administration, or any business-related course.

• Highly proficient in Microsoft Office applications.

• Strong analytical and problem-solving skills.

• Excellent attention to detail and organisational skills.

• Ability to multitask, manage time effectively, and prioritise tasks.

• Excellent written and verbal communication skills.

• Customer-oriented, patient, and confident approach.

• Ability to work collaboratively and build relationships with a wide variety of people.